Accountant

Job Title: Site Accountant / Site Accounts Executive

Location: Project Sites at Different Locations

Department: Finance & Accounts

Reporting To: Head Office – Accounts & Finance Team

Job Summary

We are looking for a Site Accountant / Accounts Executive to manage day-to-day accounting and financial activities at our project sites. The candidate will be responsible for maintaining accurate site-level records, coordinating with vendors, subcontractors and site staff, and regularly communicating with the Head Office Accounts & Finance Team.

The ideal candidate should have practical knowledge of Tally, accounting entries, vendor/subcontractor accounts, GST, TDS and basic financial reporting, preferably with experience in the construction/infrastructure industry.

Key Responsibilities

1. Site Accounting & Bookkeeping

* Maintain day-to-day accounting records of the project/site.

* Record purchase, expense, payment, receipt and journal transactions in Tally/ERP.

* Maintain proper site-wise and project-wise accounting records.

* Maintain vendor, subcontractor, labour and other party ledgers.

* Ensure proper supporting documents are available for all accounting transactions.

* Reconcile cash, bank and party balances on a regular basis.

2. Vendor & Subcontractor Accounting

* Verify invoices, bills, work bills and supporting documents received from vendors and subcontractors.

* Coordinate with the site/store/procurement teams for verification of bills.

* Maintain vendor and subcontractor outstanding statements.

* Track advances paid and subsequent adjustment against bills.

* Identify and report pending bills, advances and unreconciled balances to Head Office.

3. GST & TDS Coordination

* Ensure GST invoices and other required documents are obtained and properly maintained.

* Check basic GST details such as GSTIN, invoice particulars and tax amounts.

* Assist the Head Office team in GST reconciliation and input tax credit verification.

* Identify transactions requiring TDS deduction and coordinate with Head Office for appropriate accounting and compliance.

* Provide required purchase, expense, vendor and subcontractor data to Head Office for GST/TDS compliance.

4. Site Cash & Banking

* Maintain site cash book and petty cash records.

* Prepare and maintain supporting documents for cash expenses.

* Monitor site advances and ensure timely settlement of employee/site advances.

* Coordinate with Head Office regarding fund requirements and site payments.

* Assist in bank reconciliation and verification of bank transactions relating to the site.

5. Coordination with Head Office

* Regularly communicate with the Head Office Accounts & Finance Team regarding site transactions and accounting matters.

* Submit daily/weekly/monthly accounting data and reports as required.

* Provide details required for monthly closing and financial reporting.

* Resolve accounting discrepancies in coordination with Head Office.

* Ensure timely submission of bills, vouchers, invoices, statements and other financial documents to Head Office.

6. Project & Management Reporting

* Prepare site-wise expense and outstanding reports.

* Maintain records of advances to vendors, subcontractors and employees.

* Provide information relating to project expenditure, purchases and payments.

* Assist in preparation of monthly MIS and project-wise financial reports.

* Highlight unusual transactions, missing documents, old advances and outstanding balances to the reporting manager.

Required Skills

* Good knowledge of accounting principles and bookkeeping.

* Practical knowledge of Tally Prime or other accounting software.

* Basic understanding of GST and TDS provisions.

* Good knowledge of MS Excel.

* Ability to maintain and verify accounting documentation.

* Good communication and coordination skills.

* Ability to work independently at a project/site location.

* Ability to coordinate effectively with Site Engineers, Project Managers, Procurement/Stores teams, vendors and Head Office Accounts Team.

Preferred Experience

* 2–5 years of experience in accounting, preferably in the construction, infrastructure, civil contracting or project-based industry.

* Experience in handling site accounts will be preferred.

* Candidates with experience in government/railway/civil construction projects will be an added advantage.

Qualification

* B.Com / M.Com / BBA (Finance) or equivalent.

* Candidates with relevant practical accounting experience may also be considered.

Key Attributes

* Accuracy and attention to detail

* Responsibility and integrity

* Good follow-up skills

* Timely reporting

* Ability to coordinate between Site and Head Office

* Willingness to work at project/site locations