Administrator

Job Title: Accounts Administrator

Department: Finance & Accounting

Reports To: Finance Manager / Senior Accountant

Employment Type: Full-Time

Role OverviewWe are seeking an organized, detail-oriented Accounts Administrator to join our finance team. In this role, you will be responsible for managing day-to-day financial transactions, maintaining accurate accounting records, and supporting accounts payable and receivable processes. The ideal candidate has a strong grasp of basic accounting principles, proficiency in accounting software, and the ability to handle financial data with strict confidentiality.

• Key ResponsibilitiesAccounts Payable & Receivable: Process vendor invoices, prepare and issue customer invoices, track incoming payments, and follow up on overdue accounts.
• Data Entry & Record Keeping: Maintain accurate, up-to-date financial records, ledgers, and digital filing systems for all daily transactions.
• Reconciliations: Perform regular bank, credit card, and petty cash reconciliations to ensure financial data accuracy and resolve discrepancies promptly.
• Expense Management: Review, verify, and process employee expense claims and reimbursements in accordance with company policies.
• Reporting Support: Assist the Finance Manager with month-end and year-end closing procedures, tax filings (e.g., GST/VAT), and audit preparations.
• Vendor & Client Queries: Act as the primary point of contact for routine billing, payment status, and account inquiries from suppliers and customers.
• Administrative Duties: Manage financial correspondence, maintain compliance documentation, and support general office finance operations.