Office Admin

Position: Office Administrator

Department: Administration

Company: C Prompt Solutions Pvt. Ltd.

Location: Hyderabad

Employment Type: Full-Time

Reporting To: HR & Admin Manager / Management

Job SummaryThe Office Administrator will be responsible for managing daily office operations, facilities, housekeeping, pantry, security, vendor coordination, office supplies, and general administrative activities to ensure a smooth and organized workplace.

Key Responsibilities1. Office Operations

• Manage day-to-day office activities and ensure smooth functioning.
• Maintain office cleanliness, discipline, and workplace standards.
• Coordinate office opening, closing, and access management.
• Handle visitor management, courier services, and office communication.

2. Facility & Housekeeping Management

• Supervise housekeeping staff, office boys, pantry staff, and security guards.
• Monitor staff attendance, duty timings, and work performance.
• Ensure proper maintenance of meeting rooms, workstations, and common areas.
• Coordinate repair and maintenance of office equipment and facilities.

3. Vendor Management

• Coordinate with facility management agencies and other service providers.
• Follow up on pending maintenance, internet, electrical, plumbing, and other service issues.
• Verify vendor attendance and service delivery.
• Maintain vendor details, quotations, invoices, and service records.

4. Office Supplies & Asset Management

• Maintain stationery, pantry supplies, and other office consumables.
• Track company assets, equipment, and inventory records.
• Monitor stock levels and raise purchase requests when required.
• Maintain issue and return records for office assets.

5. Administrative Documentation

• Maintain office files, registers, bills, invoices, and purchase records.
• Prepare daily, weekly, and monthly administrative reports.
• Maintain visitor, courier, housekeeping, and maintenance registers.
• Coordinate with HR and Accounts for administrative payments and documentation.

6. Employee & Department Coordination

• Support employees with office-related requirements.
• Coordinate meeting arrangements, seating, and workplace facilities.
• Assist HR with onboarding arrangements, ID cards, and employee assets.
• Report operational issues and pending requirements to management.
• Qualifications & ExperienceAny graduate; a degree in Business Administration is preferred.
• 0–3 years of experience in office administration or facility management.
• Freshers with good coordination and communication skills may apply.
• Basic knowledge of MS Excel, Word, email, and Google Sheets.
• Required SkillsStrong coordination and organizational skills.
• Vendor and facility management.
• Inventory and record maintenance.
• Communication and problem-solving.
• Time management and multitasking.
• Attention to detail and workplace discipline.
• Key Performance Indicators (KPIs)Smooth day-to-day office operations.
• Timely resolution of maintenance and facility issues.
• Proper supervision of housekeeping, pantry, and security staff.
• Accurate maintenance of assets and office supplies.
• Timely vendor coordination and administrative reporting.