Payroll Executive

JOB DESCRIPTION

Designation: Payroll Executive

Department: Human Resources / Finance

Company: Meghavi Wellness Spa

Reporting To: HR Manager / Finance Manager

Location: Film Nagar

Experience: 2–4 Years

Job Summary:

Meghavi Wellness Spa is looking for a detail-oriented and responsible Payroll Executive to manage end-to-end payroll processing for all spa outlets and corporate employees. The ideal candidate should have good knowledge of payroll management, statutory compliance, attendance and leave management, salary calculations, and employee data management.

The role requires close coordination with HR, Finance, and Operations teams to ensure accurate and timely salary processing across all locations.

Key Responsibilities1. Payroll Processing

• Manage end-to-end monthly payroll processing for all Meghavi Wellness Spa outlets and corporate employees.
• Calculate monthly salaries, incentives, overtime, commissions, deductions, arrears, and other payroll components.
• Process salaries accurately and ensure timely salary disbursement.
• Handle full and final settlements for resigned and separated employees.
• Prepare monthly payroll statements and salary registers.

2. Attendance & Leave Management

• Verify employee attendance, biometric records, shift schedules, weekly offs, and leave records.
• Coordinate with outlet managers and HR teams to resolve attendance discrepancies.
• Calculate loss of pay (LOP), overtime, and other attendance-related adjustments.
• Maintain accurate employee attendance and payroll records.

3. Statutory Compliance

• Ensure compliance with applicable statutory requirements, including:Provident Fund (PF)
• Employee State Insurance (ESI)
• Professional Tax (PT)
• Labour Welfare Fund (LWF), wherever applicable
• Tax Deducted at Source (TDS)
• Coordinate statutory payments, returns, and documentation within prescribed timelines.
• Maintain payroll records for audits and compliance verification.

4. Employee Data Management

• Maintain accurate employee master data, salary structures, bank details, and employee records.
• Process new joiners, salary revisions, promotions, transfers, and exits in the payroll system.
• Prepare salary slips and respond to employee payroll-related queries.
• Maintain confidentiality of employee salary and personal information.

5. MIS & Reporting

• Prepare monthly payroll MIS reports and outlet-wise salary cost reports.
• Generate reports on headcount, salary expenses, overtime, incentives, and deductions.
• Share payroll reports with HR and Finance departments.
• Assist in budgeting, payroll reconciliation, and audit requirements.

6. Coordination & Support

• Coordinate with HR, Finance, and Operations teams across all spa outlets.
• Follow up with outlet managers for timely submission of attendance and payroll inputs.
• Resolve employee salary discrepancies and payroll-related concerns.
• Ensure smooth payroll operations across multiple locations.
• Required Skills & QualificationsBachelor's degree in Commerce, Finance, Accounting, or Business Administration.
• 2–4 years of experience in payroll processing, preferably in hospitality, retail, wellness, or multi-location businesses.
• Good knowledge of Indian payroll practices and statutory compliance.
• Strong working knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, and formulas.
• Experience with HRMS or payroll software.
• Strong numerical, analytical, and reconciliation skills.
• Good communication and coordination skills.
• Ability to maintain confidentiality and meet strict payroll deadlines.

1. Key Performance Indicators (KPIs)100% timely monthly payroll processing.
2. Payroll accuracy and minimum salary discrepancies.
3. Timely statutory compliance and payments.
4. Timely collection and verification of outlet attendance data.
5. Accurate employee records and payroll documentation.
6. Timely resolution of employee payroll queries.
7. Submission of monthly payroll MIS within deadlines.

• Preferred Candidate ProfileExperience handling payroll for multiple outlets or branches.
• Exposure to hospitality, spa, salon, wellness, or retail payroll operations.
• Ability to manage large employee databases.
• Strong ownership, attention to detail, and problem-solving abilities.

At Meghavi Wellness Spa, we believe our people are our greatest strength. We are looking for a Payroll Executive who can ensure a smooth, accurate, and employee-friendly payroll process while supporting our growing business operations.