Secretary / Executive Assistant

Job Overview:The Executive Assistant will provide high-level administrative and operational support to the Managing Director (MD). The role demands excellent follow-up skills, communication, and coordination abilities to ensure smooth functioning across departments. The E.A. acts as the MD’s voice—managing correspondence, delegating tasks, following up, and ensuring execution with precision.

Key Responsibilities:·      Provide executive-level support to the MD in all business and personal matters.

·      Handle day-to-day coordination, communication, and follow-ups with internal teams and external stakeholders.

·      Maintain the MD’s schedule, appointments, and travel arrangements.

·      Manage and track delegated tasks using structured follow-up systems.

·      Draft emails, letters, and documents with a high level of accuracy and professionalism.

·      Conduct research on assigned topics and prepare summaries or reports.

·      Liaise with clients and vendors professionally, ensuring timely responses and updates.

·      Manage confidential information and sensitive matters discreetly.

·      Oversee the coordination of administrative activities, office operations, and project timelines.

·      Support the MD in personal tasks such as event coordination, household management, or errands.

Key Skills & Attributes:·      Excellent Follow-Up Skills — the most essential requirement.

·      Strong proficiency in MS Office (Excel, Word) and Google Suite.

·      Excellent command of English (written and verbal).

·      Ability to handle pressure and communicate effectively with senior personnel.

·      Discreet and trustworthy when handling confidential information.