Legal Executive

JOB DESCRIPTION – PARALEGAL / LEGAL EXECUTIVE

Company: Arihant Dream Infra Projects Limited

Position: Paralegal / Legal Executive

Department: Legal

Location: Durgapura, Jaipur

Salary: ₹25,000 – ₹32,000 per month

Working Hours: 10:00 AM to 06:30 PM

Weekly Off: Sunday

About the RoleWe are looking for an organised and responsible Paralegal / Legal Executive to manage the company's day-to-day legal documentation, records, compliance tracking, legal correspondence and coordination with advocates/legal counsel.

The candidate will act as the company's legal desk coordinator, ensuring that legal documents, notices, case dates, contracts and compliance-related matters are properly recorded, tracked and filed. The role involves coordination with Legal Counsel, CRM, Accounts, Sales, Projects/Liaison and Management.

The candidate will not independently provide legal opinions, sign documents on behalf of the company, negotiate legal settlements or represent the company before any court or authority. These responsibilities will remain with the authorised management and legal counsel.

• Key Responsibilities1. Land & Property DocumentationMaintain legal files for all projects and land parcels.
• Manage sale deeds, chain documents, mutation/jamabandi/khasra records, conversion orders, JDA and municipal approvals.
• Maintain title-document indexes for each land parcel.
• Identify missing documents or gaps and coordinate with legal counsel.
• Maintain approved building plans, layout plans, Fire NOC, environmental clearances and completion/occupancy certificates.
• Coordinate legal due diligence for new land purchases and development agreements.
• 2. RERA ComplianceMaintain RERA registration certificates, extensions and project filings.
• Maintain the RERA compliance calendar.
• Track quarterly and annual filing requirements and deadlines.
• Collect required information from Projects, Accounts and CA/consultants.
• Coordinate with legal counsel/consultants for timely submission.
• Maintain records and acknowledgements of all filings.
• Track RERA complaints filed by or against the company.

3. Customer Legal DocumentationPrepare and manage first-level documentation using approved legal templates, including:

• Allotment Letters
• Agreements for Sale
• Sale Deeds
• Possession Letters
• Cancellation Letters
• Bank NOCs
• Tripartite Agreements
• Transfer/Nomination Documents

Verify customer details, unit details, pricing, payment plans, carpet area and other information with CRM records before sending documents for legal review.

• 4. Litigation & Case ManagementMaintain the case diary for all legal matters.
• Track civil suits, consumer complaints, RERA matters, cheque-bounce cases, arbitration and other disputes.
• Collect and index documents and evidence required by counsel.
• Track hearings, filing deadlines and limitation periods.
• Coordinate with advocates before hearings.
• Record hearing outcomes and next dates on the same day.
• Obtain and maintain certified copies of orders and judgments.
• Track compliance with court/authority orders.
• 5. Legal CorrespondenceMaintain legal inward and outward registers.
• Receive and record legal notices, summons, court orders, authority letters and other legal communications.
• Draft routine legal correspondence using approved templates.
• Forward matters requiring legal opinion or legal position to the authorised counsel.
• Ensure that legal communications are properly approved before dispatch.

6. Contracts & AgreementsMaintain the contracts register for:

• Vendor agreements
• Contractor agreements
• Lease agreements
• Broker/channel partner agreements
• Consultant agreements
• Supply contracts
• MoUs

Track contract expiry, renewal dates, security deposits, bank guarantees and important contractual deadlines.

• 7. Corporate & Statutory RecordsMaintain copies of incorporation documents, board resolutions, POAs and authorisations.
• Coordinate with the Company Secretary/CA for required resolutions and authorisations.
• Maintain proper records of corporate legal documents.
• 8. Legal Counsel CoordinationMaintain a directory of advocates/legal counsel.
• Share legal briefs and required documents with counsel in an organised format.
• Record instructions received from counsel and actions taken.
• Follow up on pending legal matters.
• Conduct regular status coordination with advocates.
• Ensure all hearing dates and deadlines are properly tracked.
• 9. Legal Filing & DocumentationMaintain both physical and digital legal files.
• Ensure proper file numbering and indexing.
• Scan and upload documents within the required timeline.
• Maintain searchable digital PDFs.
• Maintain file movement and originals registers.
• Ensure original title documents and registered agreements are properly secured.
• Maintain confidentiality of legal documents and customer information.

10. Daily & Monthly Legal MISPrepare and maintain legal MIS covering:

• New legal matters
• Closed matters
• Upcoming hearings
• Legal notices received/sent
• RERA filings
• Contract expiry dates
• Counsel fees and legal expenses
• Pending documents and departmental requirements
• Daily Work ChecklistCheck legal emails, post and courier.
• Enter all legal inward communications in the register.
• Review today's and tomorrow's hearings/deadlines.
• Coordinate with advocates regarding upcoming matters.
• Update the case diary.
• Follow up on pending documents from departments.
• Check legal files and documentation status.
• Complete scanning and digital filing.
• Update the legal tracker before EOD.
• Escalate urgent legal matters to management/counsel immediately.
• Weekly ResponsibilitiesPrepare a 2-week look-ahead of hearings and deadlines.
• Coordinate with legal counsel regarding all open matters.
• Follow up with concerned departments for pending information/documents.
• Review contracts and upcoming expiry/renewal dates.
• Check pending legal notices and responses.
• Monthly ResponsibilitiesPrepare Legal MIS for management.
• Review active and closed legal matters.
• Track RERA and statutory compliance.
• Review contracts expiring in the coming months.
• Review legal files for completeness.
• Coordinate with Accounts regarding counsel bills and legal expenses.

KPI / Performance ParametersKPITargetLegal inward items logged and forwarded100% same dayMissed hearing/deadline due to trackingZeroCase diary updatesSame dayRERA/statutory filing coordination100% on timeDocuments scanned and filedWithin 24 hoursMonthly Legal MISBy 5th of every monthLegal file audit compliance95%+Documentation errorsContinuous reductionCandidate ProfileEducation:

• LLB / Law Graduate preferred
• Paralegal certification may also be considered

Experience:

• 2+ years of experience preferred in a real estate company, law firm or property-related legal practice.

Required Knowledge:

• Real estate/property documentation
• Sale deeds and title documents
• Mutation/Jamabandi/Khasra
• Land conversion and 90-A
• JDA/municipal approvals
• RERA basics
• Stamp duty and registration process
• Court/consumer commission procedures
• Basic litigation documentation

Software Skills:

• MS Word
• MS Excel
• PDF/document management
• Scanning and digital filing
• eCourts
• RERA portals

Required Skills:

• Good Hindi and English drafting
• Strong documentation and record-keeping skills
• Good coordination and follow-up
• Attention to detail
• Confidentiality and discretion
• Ability to manage multiple deadlines
• Good communication skills
• Responsible and organised working approach

Important Role BoundariesThe Paralegal / Legal Executive will not independently:

• Give legal opinions.
• Decide whether a property title is legally clear or marketable.
• Approve land purchases.
• Change legal clauses or indemnities outside approved templates.
• Negotiate with opposing counsel.
• Accept or reject settlements.
• Sign documents on behalf of the company without written authority.
• Appear before courts, commissions or RERA on behalf of the company.
• Release original title documents without proper written approval.

All such matters will be handled by authorised management and/or legal counsel.

Probation – First 90 DaysDuring the initial period, the candidate is expected to:

• Build and update the case diary for existing legal matters.
• Establish proper inward/outward legal registers.
• Organise and index existing legal files.
• Set up RERA and approval calendars.
• Prepare the contracts register with expiry dates.
• Establish proper digital and physical filing systems.
• Ensure all important legal dates and deadlines are tracked.

Compensation & Working DetailsSalary: ₹25,000 – ₹32,000 per month

Location: Durgapura, Jaipur

Working Time: 10:00 AM to 06:30 PM

Weekly Off: Sunday