Secretary / Executive Assistant

Job Title: Assistant Company Secretary (Asst. CS)

Location: Jaipur, Rajasthan (Work from Office)

Employment Type: Full-Time

Experience: 1–3 Years (Experience in a CA/CS firm or Corporate Secretarial department)

Qualification: Qualified CS (ICSI Member) or CS Executive cleared (Semi-qualified)

Job Summary:We are seeking a diligent and detail-oriented Assistant Company Secretary to join our corporate legal and secretarial compliance team. The ideal candidate will handle end-to-end secretarial compliances under the Companies Act, 2013, manage MCA/ROC filings, assist in board governance, and maintain statutory records.

• Key Responsibilities:MCA & ROC Compliances:
• Draft and file statutory forms and returns with the Registrar of Companies (ROC) via the MCA V3 portal (e.g., AOC-4, MGT-7/7A, DIR-12, PAS-3, SH-7, etc.).
• Manage Director identification numbers (DIN), Digital Signature Certificates (DSC), and annual DIR-3 KYC updates.
• Handle company incorporation, LLPs registration, alteration of MOA/AOA, and name approval processes.
• Board & General Meetings:
• Prepare agendas, notices, explanatory statements, and board packs for Board Meetings, Committee Meetings, and Annual/Extraordinary General Meetings (AGM/EGM).
• Draft clear and precise Board Resolutions, Minutes of Meetings, and Secretarial Certificates.
• Ensure compliance with ICSI Secretarial Standards (SS-1 and SS-2).
• Statutory Records & Registers:
• Maintain and update all statutory registers required under the Companies Act (Register of Members, Directors, Charges, Loans & Investments, etc.).
• Handle share allotment, share transfers, dematerialization, and issuance of share certificates.
• Corporate Governance & Secretarial Support:
• Assist in secretarial audits, due diligence, and statutory audit compliance requirements.
• Maintain compliance calendars and track statutory deadlines across group entities/clients.
• Assist in drafting commercial agreements, NDAs, power of attorneys, and authorization letters.
• Requirements & Qualifications:
• Education: Associate Member of ICSI (ACS) or CS Executive cleared with articleship/practical experience.
• Experience: 1 to 3 years of post-qualification or articleship experience in corporate secretarial work.
• Technical Knowledge:
• Strong working knowledge of the Companies Act, 2013, MCA V3 portal, and Secretarial Standards.
• Familiarity with basic RBI/FEMA compliances (e.g., FIRMS portal, FC-GPR/FC-TRS) and MSME filings is an added advantage.
• Skills: Excellent legal drafting, strong written and verbal communication, analytical skills, and high proficiency in MS Office (Word, Excel).
• Perks & Benefits:Competitive salary as per industry standards.
• Fast-track exposure to diverse corporate structures, startups, and statutory compliances.
• Professional and collaborative growth environment.