Secretary / Executive Assistant

* Role: Executive Assistant to the CEO – Hospitality

* Experience: 4–5 years

* Reporting to: CEO

* Preferred Industry: Hospitality, Travel & Tourism

* Location: Vaishali Nagar Jaipur

Role Overview

The client is seeking a proactive and organized Executive Assistant to support the CEO. The ideal candidate will have strong executive coordination, stakeholder management, vendor negotiation, and event management skills. Experience in hospitality or travel and tourism is preferred.

Key Responsibilities

* Manage the CEO’s calendar, appointments, and priorities.

* Coordinate meetings with senior-level and other stakeholders.

* Manage domestic and international travel, accommodation, and itineraries.

* Plan and coordinate corporate events, conferences, leadership offsites, and client engagements.

* Manage vendors, negotiate rates, evaluate quotations, and ensure cost-effective services.

* Prepare meeting agendas, presentations, minutes, and follow-up action items.

* Handle executive correspondence, reports, expenses, invoices, and documentation.

* Coordinate with internal teams and external partners to support business priorities.

* Handle confidential information with discretion and professionalism.

Required Qualifications & Skills

* Bachelor’s degree in Business Administration, Hospitality, Travel & Tourism, or a related field.

* 4–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.

* Hospitality or travel and tourism experience preferred.

* Experience in event coordination, vendor management, and commercial negotiations.

* Strong communication, organization, multitasking, and stakeholder management skills.

* Proficiency in MS Office, particularly Outlook, PowerPoint, Excel, and Word.

* Professionalism, discretion, attention to detail, and ability to work in a fast-paced environment.