Back Office Executive

Back Office Executive – Quotation & Order Processing

Job Summary:

We are looking for a detail-oriented Back Office Executive to prepare quotations, work orders, and sales/order-related documents using MS Excel and ERP software. The candidate will coordinate with the sales team and ensure accurate and timely order processing.

Key Responsibilities:

Prepare customer quotations as per pricing and requirements.

Prepare work orders / sales orders in Excel and ERP.

Enter and maintain customer, product, pricing, and order data accurately.

Verify product codes, quantities, rates, taxes, discounts, and other order details.

Coordinate with the sales team, production, dispatch, and accounts for order processing.

Follow up internally for quotation approval and order execution.

Maintain proper records of quotations, orders, and customer communications.

Update quotation/order status in ERP and Excel.

Identify and correct data-entry errors before processing.

Handle routine customer/sales queries related to quotations and order status.

Prepare basic reports related to quotations, pending orders, and sales orders.

Required Skills:

Good attention to detail

Basic to intermediate MS Excel

Good computer and data-entry skills

Ability to work with ERP software

Good numerical and calculation skills

Good communication and coordination skills

Ability to follow SOPs and work systematically

Experience: 0–2 years

Education: 12th Pass / Graduate

Suitable for: Fresher candidates with good Excel and attention-to-detail skills.

Preferred Candidate Profile:

Someone who is accurate, disciplined, comfortable with repetitive data work, and good at checking small details rather than someone primarily focused on sales.