Admin Executive

The Admin Executive will be responsible for the overall administrative coordination and smooth functioning of client guest houses. The person will coordinate with clients, guest house staff, housekeeping personnel, cooks, vendors and the company's management team to ensure that all guest house services are maintained as per the required standards.

The Admin Executive will be responsible for maintaining cleanliness, hygiene, food quality, staff discipline, inventory, guest requirements, maintenance coordination, documentation and MIS reporting.

Key Responsibilities

A. Guest House Administration

B. Guest Management

C. Food & Kitchen Management

D. Housekeeping & Cleanliness

E. Inventory & Stock Management

F. Vendor & Purchase Coordination

G. Maintenance & Facility Coordination

H. Staff Management

I. Documentation & MIS Reporting

J. Client Coordination

Daily Responsibilities

The Admin Executive shall:

1. Check the operational status of all assigned guest houses.
2. Check staff attendance and manpower availability.
3. Verify housekeeping and cleanliness.
4. Check kitchen and food preparation standards.
5. Review guest requirements and occupancy.
6. Check grocery and consumable stock.
7. Follow up on maintenance issues.
8. Coordinate with vendors wherever required.
9. Record complaints and corrective actions.
10. Update management regarding important operational matters.
11. Maintain all required registers and records.
12. Prepare and submit daily/weekly/monthly MIS reports.

Skills & Competencies

The candidate should possess:

• Good administrative and organizational skills.
• Good communication and interpersonal skills.
• Ability to coordinate with clients, staff and vendors.
• Knowledge of housekeeping and guest house operations.
• Basic knowledge of food quality and hygiene.
• Good documentation and reporting skills.
• Good knowledge of MS Office, Excel, Word and email communication.
• Ability to prepare MIS reports.
• Problem-solving and follow-up skills.
• Ability to manage multiple guest houses/locations.
• Good discipline, grooming and professional conduct.
• Willingness to travel/visit different guest house locations as required.