Storekeeper

BIJAY PUSTAK BHANDAR PVT. LTD.Job Role: Storekeeping Helper – BookstoreDepartment: Stores and Inventory

Reporting To: Storekeeper / Store Supervisor

Job PurposeTo assist the storekeeper in receiving, checking, arranging, storing and issuing books for sales and dispatch. The staff member will help maintain organised shelves, replenish stock, locate the correct books and support order preparation, ensuring that books are handled carefully and stock movements follow authorised instructions.

Key Duties and Responsibilities1. Receiving and Checking Books

Assist in receiving books, cartons and bundles from suppliers or the warehouse. Count quantities and check titles, publishers, classes, subjects, languages and editions against invoices, delivery challans or receiving instructions. Immediately report shortages, excess quantities, incorrect titles or damaged books to the storekeeper.

2. Arranging Books and Maintaining Shelves

Arrange books in their designated racks, shelves and storage areas according to the storekeeper’s instructions. Keep different publishers, titles, classes, subjects, languages and editions properly separated. Maintain clear shelf labels and return misplaced books to their correct locations.

3. Replenishing Shelves and Counters

Bring books from storage areas to replenish display shelves and sales counters as instructed. Keep books neatly arranged and accessible. Inform the storekeeper promptly about low stock, unavailable titles or books that cannot be located.

4. Picking Books for Sales and Orders

Locate and collect books according to customer requirements, school book lists, picking lists or instructions from the sales and billing teams. Carefully check the title, class, subject, medium, edition and quantity before handing over the books. Keep each school’s, class’s or customer’s order separate.

5. Assisting with Packing and Handover

Assist with counting, sorting, preparing book sets, bundling, packing, sealing and labelling orders. Check that packed books match the approved list and that customer details are correctly marked. Hand over books for customer collection or dispatch only after the required billing or release authorisation.

6. Supporting Stock Records and Verification

Help the storekeeper with physical stock counting and checking quantities on shelves and in storage areas. Provide accurate counts and stock-movement details for updating records. Report quantity differences, incorrect labels, mixed editions or misplaced stock promptly.

7. Handling Returns and Damaged Books

Receive returned books under the storekeeper’s instructions and place them in the designated checking area. Assist with counting and sorting returns. Keep returned, damaged and unverified books separate from saleable stock until the authorised person gives further instructions.

8. Supporting Sales and Store Operations

Assist sales and billing staff by locating required books and bringing them to the appropriate counter. Guide customers to the relevant section or staff member when asked. Refer questions about prices, discounts, exchanges and special requests to authorised staff.

9. Protecting Books and Maintaining Cleanliness

Keep shelves, counters and storage areas clean, dry and organised. Protect books from dust, moisture, tearing, bending and crushing. Remove waste paper and empty packaging, and keep aisles, entrances and exits clear.

10. Moving and Handling Stock Safely

Move books and cartons between storage areas, shelves, sales counters and packing areas as instructed. Use trolleys and seek assistance for heavy or awkward loads. Stack books securely and report damaged racks, unstable stacks, water leaks or other hazards immediately.

11. Maintaining Attendance and Work Discipline

Report for duty on time, follow the assigned work schedule and cooperate with the storekeeping, sales, billing, packing and dispatch teams. Inform the supervisor when work is completed or when a problem may cause delays. Perform other reasonable storekeeping assistance duties assigned by the supervisor.

• Required Skills and QualitiesBasic reading and counting skills, with the ability to identify book titles, classes, publishers, editions and labels.
• Accuracy in counting, sorting and selecting books.
• Careful handling of books and attention to shelf organisation.
• Ability to follow instructions and perform stock-handling duties safely.
• Honesty, punctuality, teamwork and courteous behaviour.
• Previous experience in a bookstore, stockroom, packing or storekeeping support role is preferred.

Responsibility and AccountabilityThe Storekeeping Helper is responsible for careful handling, correct placement and accurate counting of books entrusted to them. Any damage, shortage, excess quantity, misplaced stock or incorrect movement must be reported immediately.

Stock adjustments, purchasing decisions, pricing, discounts, billing, acceptance of returns and approval to release goods must be handled by the storekeeper or other authorised staff.