Accountant Cum Office Assistant

JOB DESCRIPTIONAccountant cum Office AssistantCompany Name: Echo Construction Company

Position: Accountant cum Office Assistant

Job Type: Full-Time

Department: Accounts & Administration

Work Location: Office with regular coordination with multiple construction sites

About the CompanyEcho Construction Company is engaged in construction and development activities, managing multiple construction projects and sites. We are looking for a responsible, organised, and detail-oriented Accountant cum Office Assistant who can efficiently manage daily accounting activities, maintain financial records, coordinate with different construction sites, and handle general office administration.

The candidate will be responsible for maintaining proper accounts of all ongoing projects, tracking daily expenses, managing bills and vouchers, coordinating with site supervisors, monitoring material purchases, and preparing regular financial and operational reports for management.

Key Roles & Responsibilities1. Daily Accounting & Bookkeeping

• Maintain day-to-day accounts and financial records of the company.
• Record all daily cash transactions, bank transactions, receipts, and payments.
• Maintain daily cash books, bank books, ledgers, purchase registers, and expense registers.
• Maintain separate project-wise accounts for all ongoing construction sites.
• Record and monitor daily site expenses, labour payments, material purchases, transportation, and other project-related expenses.
• Prepare daily, weekly, and monthly financial statements.
• Maintain proper documentation of all financial transactions with supporting bills and vouchers.
• Reconcile cash balances and bank statements regularly.
• Track payments received from clients and payments due to suppliers and contractors.

2. Construction Site Coordination

• Coordinate regularly with supervisors, site engineers, contractors, and other site personnel.
• Collect daily expense statements and site progress updates from all construction locations.
• Maintain separate records of expenditure for each construction project.
• Monitor daily labour attendance, wage calculations, and contractor payments.
• Coordinate with site supervisors regarding material requirements and purchases.
• Verify bills submitted by site personnel and ensure proper supporting documents are maintained.
• Keep track of material consumption, purchases, deliveries, and stock balances.
• Monitor project-wise budgets and report unusual or excessive expenditure to management.
• Ensure that all site-related financial information is submitted to the office on time.

3. Purchase & Vendor Management

• Maintain purchase records for construction materials, tools, equipment, and other supplies.
• Collect and maintain quotations, purchase orders, invoices, and delivery challans.
• Coordinate with suppliers and vendors regarding material deliveries and pending payments.
• Maintain supplier-wise outstanding payment statements.
• Verify purchase bills against purchase orders and material delivery records.
• Maintain records of advances paid to vendors, contractors, and site supervisors.
• Follow up on pending bills, payments, and vendor accounts.

4. Labour & Contractor Management

• Maintain daily labour attendance and project-wise manpower records.
• Prepare labour wage sheets and contractor payment statements.
• Maintain records of advances, deductions, and outstanding payments.
• Coordinate with site supervisors to verify labour attendance and work-related payments.
• Maintain proper documentation of contractor agreements, bills, and payment records.

5. Office Administration & Documentation

• Handle routine office administration and clerical activities.
• Maintain physical and digital files of invoices, bills, vouchers, agreements, and other important documents.
• Prepare letters, emails, quotations, purchase orders, and other office correspondence as required.
• Maintain records of company expenses and administrative costs.
• Handle phone calls, emails, and coordination with suppliers, clients, and site personnel.
• Ensure proper filing and documentation of all company-related records.

6. Software & Reporting

• Work on Tally Prime or other accounting software for maintaining company accounts.
• Maintain daily records and reports using MS Excel and Google Sheets.
• Prepare project-wise expenditure reports and outstanding payment reports.
• Generate daily cash and bank position reports.
• Prepare monthly income and expenditure statements.
• Maintain digital records and ensure that all accounting data is updated regularly.
• Assist management in preparing financial summaries and project cost reports.

Daily Reporting RequirementsThe candidate must ensure that the following reports are maintained and submitted regularly:

1. Daily Cash & Bank Transaction Report.
2. Project-wise Daily Expense Report.
3. Site-wise Labour Attendance & Payment Report.
4. Material Purchase & Delivery Report.
5. Supplier & Contractor Outstanding Report.
6. Daily Receipt & Payment Statement.
7. Site-wise Advance Payment Register.
8. Daily Collection and Payment Follow-up Report.

• Required Skills & QualificationsMinimum qualification: B.Com preferred. Candidates with a strong accounting background may also apply.
• Minimum 2–3 years of experience in accounting and office administration.
• Previous experience in a construction company or real estate firm will be preferred.
• Good working knowledge of Tally Prime and MS Excel.
• Knowledge of GST, TDS, invoicing, and basic taxation procedures.
• Ability to maintain daily accounts and project-wise financial records.
• Good communication and coordination skills.
• Ability to coordinate with multiple construction sites simultaneously.
• Strong numerical, analytical, and organisational skills.
• Must be responsible, honest, punctual, and capable of working independently.
• Key Expectations from the CandidateMaintain complete and accurate day-to-day financial records.
• Ensure that every expense is properly recorded with supporting bills or vouchers.
• Maintain transparency in all cash transactions and site-related payments.
• Ensure timely collection of daily reports from all construction sites.
• Keep management updated about cash flow, expenses, outstanding payments, and material purchases.
• Identify discrepancies in accounts and bring them to management's attention immediately.
• Maintain confidentiality of all company financial information.
• Ensure that no payment or expense is left undocumented.

Performance EvaluationThe candidate's performance will be evaluated based on:

• Accuracy and timely updating of daily accounts.
• Proper maintenance of project-wise accounts.
• Timely submission of daily and monthly reports.
• Effective coordination with multiple construction sites.
• Proper tracking of expenses, purchases, and payments.
• Accuracy in cash handling and financial documentation.
• Overall efficiency in office administration.