Export Documentation Executive

Location: Camac Street, Kolkata

Employment Type: Full-Time

Salary: Up to ₹25,000 per month (Negotiable based on experience)

Industry: Import / Export / Shipping / Logistics / Manufacturing

Job Summary

We are looking for a detail-oriented and experienced Export Documentation Executive to handle our day-to-day export operations and documentation processes. The ideal candidate will have strong knowledge of export compliance, shipping procedures, and customs documentation, ensuring smooth end-to-end execution of shipments from our Camac Street office.

Key Responsibilities & Duties

Documentation Management: Prepare, verify, and process all mandatory export documents, including Commercial Invoices, Packing Lists, Bills of Lading (BL), Air Waybills (AWB), Certificates of Origin, Shipping Bills, and Letter of Credit (LC) documentation.

Customs & Compliance: Coordinate with Custom House Agents (CHAs), freight forwarders, and shipping lines to ensure timely clearance and compliance with international trade regulations and DGFT guidelines.

Order & Shipment Tracking: Monitor shipments from dispatch to final destination, keeping internal teams, clients, and overseas agents updated on transit status.

Bank & Payment Processing: Handle Bank Realization Certificates (BRC/EDPMS) and coordinate with financial institutions for export bill collections and negotiation under LCs or advance payments.

Vendor Coordination: Liaise regularly with transporters, warehouse teams, shipping lines, and inspection agencies to secure competitive freight rates and ensure timely dispatch.

Record Keeping: Maintain meticulous digital and physical logs of all export transactions, compliance filings, and audit trails.

Required Qualifications & Skills

Education: Graduate in any discipline (B.Com / BBA / Foreign Trade or Logistics preferred).

Experience: 3 -5 years of hands-on experience in export documentation, shipping, logistics, or supply chain management.

Key Skills:

Thorough understanding of export procedures, Incoterms, and customs documentation.

Proficiency in handling Letter of Credit (LC) and bank documentation.

Excellent communication (written and verbal) and interpersonal skills.

Strong working knowledge of MS Office (Excel, Word) and ERP / logistics software.

Location Advantage: Candidates residing in or near Kolkata who can easily commute to Camac Street are preferred.