Purchase Executive

Key Responsibilities:

• Receive material and spare parts requirements from project sites and the Plant & Machinery (P&M) department.
• Float enquiries to approved and potential vendors for price quotations.
• Prepare and maintain comparative statements of received quotations to facilitate transparent decision-making.
• Coordinate with management for approval and finalization of vendors and purchase orders.
• Ensure timely follow-up with vendors for material readiness, dispatch, and delivery to respective sites.
• Maintain proper documentation of purchase orders, quotations, and delivery challans.
• Track and verify material consumption and utilization at site to monitor efficiency and prevent wastage.
• Liaise with the Accounts Department for invoice verification, GRN confirmation, and preparation of debit/credit notes when required (e.g., material rejections, returns, or warranty claims).
• Maintain vendor databases and build strong supplier relationships to ensure quality, cost, and delivery performance.
• Assist in identifying new vendors for critical spare parts and consumables.
• Support internal audits and maintain records as per company policy.

Desired Candidate Profile:

• 3- 15 years of experience in procurement / purchase within heavy equipment, construction, or infrastructure industry.
• Strong knowledge of spare parts, consumables, and machinery components for piling rigs, cranes, and construction equipment.
• Proficiency in MS Excel, email correspondence, and ERP systems (if any).
• Excellent communication, negotiation, and coordination skills.
• Ability to work under pressure and meet urgent site requirements within tight timelines.