Receptionist / Front Office Executive

Job Description

We are looking for a responsible, well-organised and proactive Female Receptionist cum Front Office Executive to manage the day-to-day operations of our co-working and rental office space, including client coordination, documentation, agreement preparation and administrative support.

 Roles & Responsibilities:

- Handle front desk operations and attend to walk-in clients and visitors.

- Manage client enquiries, calls, WhatsApp messages and follow-ups.

- Handle co-working space and virtual office rental enquiries.

- Coordinate with clients regarding office space requirements, rentals and services.

- Prepare, maintain and organise rental agreements, client files and other necessary documentation.

- Handle agreement preparation, execution and completion formalities.

- Maintain client records, payment details, rental information and renewal dates.

- Coordinate with clients for document collection, verification and submission.

- Follow up on pending documents, payments, renewals and other formalities.

- Ensure smooth day-to-day management of the rental office space.

- Maintain proper records, registers and office files.

- Coordinate with internal teams for client servicing and operational requirements.

Requirements:

- Graduate in any discipline.

- 1–2 years of experience in reception, back office, office administration or client handling preferred.

- Good communication and client-handling skills.

- Basic knowledge of MS Excel, MS Word, email and documentation.

- Good organisational and follow-up skills.

- Ability to manage multiple responsibilities independently.

- Professional attitude with a presentable personality.

Working Details:

Office Timing: 10:00 AM – 7:00 PM  

Working Days: Monday to Saturday  

Interested candidates can share their updated CV along with their current and expected salary.