Secretary / Executive Assistant

Secretary/Executive Assistant – Business & AdministrationWe are looking for a proactive Executive Assistant to support management in daily business and administrative activities.

Key Responsibilities:

• Assist management in day-to-day business operations and administrative work.
• Manage calls, emails, schedules, follow-ups and important communications.
• Coordinate with customers, suppliers and office staff.
• Prepare quotations, reports, documents and other business correspondence.
• Maintain records and ensure timely completion of assigned tasks.
• Follow up on pending matters and provide regular updates to management.
• Handle confidential information with professionalism.
• Manage multiple responsibilities and prioritise tasks according to urgency.
• Take initiative and make appropriate decisions in routine business situations.
• Coordinate with different departments and ensure smooth office operations.

Candidate Profile:

• confident and professional personality.
• Strong decision-making and problem-solving ability.
• Excellent communication skills in English, Hindi and Bengali.
• Good knowledge of MS Office, Excel, email and basic computer operations.
• Highly organised with good follow-up and coordination skills.
• Should be proactive and capable of working independently.
• Must be responsible, punctual and willing to take ownership of assigned work.
• Previous experience as Executive Assistant / Personal Assistant / Admin Executive / Office Coordinator will be preferred.

Job Location: Kolkata

Working Hours: 10:30 AM – 7:30 PM

Weekly Off: Sunday

Experience: 1–4 years

Ideal Candidate: • Confident • Proactive • Responsible • Organised • Good Communicator • Decision Maker