Electrical & HVAC Executive

Job Summary

Responsible for coordinating and managing administrative activities related to electrical and HVAC operations, including maintenance schedules, manpower coordination, documentation, material requirements, service records, and communication with site teams and management.

Key Responsibilities

• Coordinate daily electrical and HVAC maintenance activities.
• Maintain records of preventive and corrective maintenance works.
• Coordinate with supervisors, technicians, contractors, and site management.
• Prepare and maintain work orders, service reports, checklists, and maintenance records.
• Monitor attendance, manpower deployment, shifts, and leave details of electrical and HVAC staff.
• Coordinate material and spare-parts requirements with the concerned departments.
• Maintain records of equipment, tools, spare parts, and consumable materials.
• Follow up on pending maintenance complaints and ensure timely closure.
• Prepare daily, weekly, and monthly maintenance reports.
• Assist in preparing quotations, purchase requests, invoices, and related documentation.
• Maintain records of AMC, service contracts, inspection reports, and statutory documents.
• Coordinate with vendors and service providers for maintenance and repair activities.
• Ensure proper documentation and filing of electrical and HVAC-related records.
• Support management in tracking maintenance costs and operational requirements.
• Ensure compliance with company safety procedures and maintenance standards.
• Perform other administrative and coordination duties assigned by management.

Required Skills & Qualifications

• Degree in Electrical, Mechanical, HVAC, or a related field preferred.
• 2–5 years of experience in electrical/HVAC administration or facility maintenance coordination.
• Good knowledge of MS Excel, Word, email, and basic documentation.
• Good communication and coordination skills.
• Ability to maintain accurate records and prepare reports.
• Knowledge of electrical and HVAC maintenance processes is preferred.
• Ability to coordinate multiple activities and meet deadlines.