Office Administrator

Office Administrator / Admin Executive: 

Here is a simple, professional job description that you can directly post on a hiring portal.

Job Description: Office Administrator / Admin Executive

Job Location: [Mention Location]

Job Type: Full-time

Gender Preference: Female

Department: Administration & Operations

Job Summary

We are looking for a responsible, organised, and proactive Office Administrator to manage the day-to-day administrative activities of our office. The candidate should have basic computer knowledge, good Excel skills, and the ability to coordinate with employees, vendors, suppliers, and service providers.

Key Responsibilities

1. Purchase & Inventory Management

* Maintain records of all purchases, inward stock, stock arrivals, and related documentation.

* Update diesel consumption and purchase records.

* Maintain vendor purchase records, bills, vouchers, and filing.

* Track stock and ensure proper documentation of incoming materials.

2. Payments & Accounts Coordination

* Coordinate monthly payments to suppliers and vendors.

* Manage electricity bill payments and purchase and maintain payment vouchers.

* Maintain payment records, bills, and supporting documents.

* Prepare daily attendance records and assist with monthly salary preparation.

3. Office & Facility Management

* Ensure the office is clean, organised, and well maintained.

* Coordinate plumbing, electrical repairs, water supply, and general maintenance.

* Oversee housekeeping, garden maintenance, and other facility-related activities.

* Manage office tea, snacks, and other daily requirements.

* Coordinate internet/Wi-Fi services and troubleshoot basic connectivity issues.

* Ensure proper upkeep of CCTV cameras and monitor recordings when required.

4. Computer & System Management

* Maintain the office’s pattern system and Khakha system, including records and updates.

* Handle basic computer-related tasks, Excel sheets, data entry, and documentation.

* Manage basic hardware issues, including printer installation and setup.

* Support the smooth functioning of office systems and equipment.

5. People & Operations Management

* Coordinate with employees, vendors, suppliers, and service providers.

* Manage day-to-day office operations and logistics.

* Follow up on pending purchases, payments, repairs, and deliveries.

* Ensure that administrative tasks are completed on time.

Required Skills & Qualifications

* Basic computer knowledge and good working knowledge of MS Excel.

* Ability to maintain records, prepare reports, and organise documents.

* Basic knowledge of printer setup and computer hardware troubleshooting.

* Good communication and coordination skills.

* Strong organisational skills, honesty, punctuality, and attention to detail.

* Ability to manage multiple responsibilities independently.

Experience: 1–3 years in office administration, back-office operations, or a similar role preferred.

Ideal Candidate: Someone who is dependable, disciplined, detail oriented, comfortable handling the computer, and practical office management responsibilities