Export Documentation Executive

• Job ResponsibilitiesHandle complete export documentation and shipment coordination from order confirmation to final dispatch.
• Prepare and verify Commercial Invoice, Packing List, Shipping Bill, Bill of Lading (BL), Certificate of Origin (COO), and other export documents.
• Coordinate with CHA, freight forwarders, shipping lines, transporters, and shipping agents.
• Manage container bookings, vessel schedules, shipping instructions, and dispatch planning.
• Ensure export documents are prepared according to customer requirements, LC terms, and destination-country regulations.
• Coordinate with the Sales, Production, Warehouse, and Accounts teams for timely shipment execution.
• Follow up on container loading, cargo dispatch, BL draft/final BL, and shipment status.
• Maintain proper records of all export shipments and documentation.
• Handle documentation related to FCL/LCL shipments and ensure timely submission to concerned parties.
• Check documentation accuracy to avoid discrepancies, delays, or customs issues.
• Assist in handling LC and non-LC export shipments.
• Maintain shipment trackers and provide regular updates to management and customers.
• Coordinate with customers regarding shipping documents and shipment-related queries.
• Required SkillsStrong knowledge of export documentation and international shipping procedures.
• Good understanding of Incoterms, FOB, CIF, CFR, EXW, etc.
• Knowledge of customs/CHA procedures and container shipment processes.
• Good working knowledge of MS Excel and MS Office.
• Excellent coordination and communication skills.
• Strong attention to detail and ability to manage multiple shipments simultaneously.
• Experience in Fasteners, Threaded Rod, Strut Channel, Hardware, Steel, or Engineering Products will be preferred.

QualificationGraduate in any discipline, preferably with a specialization/background in Export, Logistics, International Trade, or Supply Chain Management.

Experience2–5 years of relevant experience in Export Documentation / Export Logistics.