School Coordinator

JOB DESCRIPTIONSchool Coordinator – JUJU SchoolOrganization: JUJU School

Department: School Administration & Academic Coordination

Job Title: School Coordinator

Reports To: Managing Director / School Management

Job Location: Madurai, Tamil Nadu

Employment Type: Full-Time

1. Job PurposeThe School Coordinator is responsible for managing the day-to-day administrative and academic operations of JUJU School, ensuring smooth coordination between management, teachers, parents, students, and external stakeholders. The role focuses on school operations, student admissions, parent communication, staff coordination, academic planning, and institutional growth.

2. Key Roles and ResponsibilitiesA. School Administration

• Manage daily school operations and ensure the school functions smoothly.
• Maintain student records, staff records, attendance registers, and official documents.
• Monitor punctuality, discipline, cleanliness, and classroom readiness.
• Coordinate school resources, supplies, and administrative requirements.
• Prepare daily, weekly, and monthly operational reports for management.

B. Academic Coordination

• Coordinate with teachers regarding lesson plans, timetables, syllabus completion, and classroom activities.
• Monitor teaching schedules and support effective implementation of the curriculum.
• Organize examinations, assessments, competitions, celebrations, and special events.
• Monitor students' learning progress and coordinate with teachers to address learning needs.
• Support the implementation of activity-based learning and child-centred teaching methods.

C. Admissions and Enquiry Management

• Handle admission enquiries through phone calls, walk-ins, WhatsApp, and online platforms.
• Explain school programmes, facilities, admission procedures, and fee structures to parents.
• Follow up with prospective parents and convert enquiries into admissions.
• Maintain enquiry records, admission forms, student documentation, and follow-up reports.
• Support admission campaigns and student enrolment targets.

D. Parent Communication and Student Support

• Serve as the primary point of contact for parent enquiries and routine concerns.
• Coordinate parent-teacher meetings and communicate important school updates.
• Address parent concerns professionally and escalate sensitive issues to management.
• Monitor student attendance, punctuality, behaviour, and general well-being.
• Maintain confidentiality regarding student information and family matters.

E. Teacher and Staff Coordination

• Coordinate daily responsibilities and schedules with teaching and non-teaching staff.
• Monitor staff attendance, punctuality, leave information, and assigned duties.
• Facilitate staff meetings, training programmes, and internal communication.
• Support new staff orientation and ensure compliance with school policies.
• Report performance concerns and staffing requirements to management.

F. Events and Extracurricular Activities

• Organize annual day, sports day, celebrations, field trips, exhibitions, and competitions.
• Coordinate Olympiad examinations, registrations, student participation, and certificates where applicable.
• Manage event schedules, logistics, permissions, and parent communication.
• Ensure appropriate supervision and student safety during school activities.

G. Marketing and School Development

• Coordinate admission promotions, open-house programmes, and school outreach activities.
• Support social media content, event photographs, promotional materials, and parent engagement initiatives.
• Build positive relationships with parents and the local community.
• Identify opportunities to improve parent satisfaction, student enrolment, and school reputation.

H. Accounts and Documentation Support

• Maintain admission and fee-payment records in coordination with the accounts team.
• Follow up on pending fee payments according to school policy.
• Prepare basic administrative statements and expense reports.
• Ensure records are accurate, updated, and properly maintained.
• Do not authorize refunds, financial commitments, or exceptional fee concessions without management approval.

3. Daily Reporting ResponsibilitiesThe Coordinator must submit a daily work report to the Managing Director covering:

• Student attendance and staff attendance.
• New admission enquiries received.
• Parent follow-ups completed and admissions confirmed.
• Academic activities and classroom coordination.
• Fees-related follow-ups and administrative updates.
• Parent complaints, operational issues, and actions taken.
• Events, pending tasks, and support required from management.
• 4. Required QualificationsAny bachelor's degree; a degree in Education or Management is preferred.
• Experience in school administration, preschool management, academic coordination, or educational counselling is preferred.
• Good communication skills in English and Tamil.
• Basic computer knowledge, MS Office/Google Workspace, email, and WhatsApp.
• Experience using school ERP or student management software is an advantage.
• 5. Essential Skills and CompetenciesLeadership and team coordination.
• Strong communication and interpersonal skills.
• Planning, organization, and time management.
• Parent handling and problem-solving.
• Student-focused and child-friendly approach.
• Admission counselling and follow-up skills.
• Record maintenance and report preparation.
• Professional conduct, confidentiality, and accountability.

6. Key Performance Indicators (KPIs)The Coordinator's performance will be evaluated based on:

1. Timely completion of daily administrative activities.
2. Accuracy and maintenance of school records.
3. Admission enquiry follow-up and conversion performance.
4. Parent satisfaction and timely grievance resolution.
5. Teacher coordination and academic schedule compliance.
6. Timely submission of daily and monthly reports.
7. Successful planning and execution of school events.
8. Compliance with school policies and child-safety procedures.

7. Authority and AccountabilityThe Coordinator is authorized to coordinate routine school operations within the authority delegated by management. Major academic, financial, disciplinary, recruitment, fee-concession, and policy decisions require approval from the Managing Director or authorized school management.

8. Expected OutcomeTo ensure the efficient functioning of JUJU School through effective administration, academic coordination, parent engagement, teacher support, student welfare, and sustainable admissions growth.

Confidentiality: The Coordinator must protect student, parent, staff, financial, and institutional information and follow all applicable school policies and child-protection requirements.