Head - Finance & Accounts

1. Job PurposeTo lead accounting, finance, taxation, costing, project-wise financial control and statutory compliance for a manufacturing and project-execution business. The role ensures accurate books, reliable project profitability and cash-flow visibility, timely reporting, internal controls and compliance with applicable laws and the organization’s documented Quality Management System (QMS).

2. Key Responsibilities2.1 Financial Accounting & Reporting·        Supervise day-to-day accounting, general ledger, journal entries, bank reconciliation, accounts payable/receivable, fixed assets and month-end/year-end closing.

·        Prepare monthly MIS, trial balance, profit & loss, balance sheet schedules, cash-flow statements, budgets and variance analysis for management review.

·        Maintain accurate records and supporting documents; ensure timely closure of audit observations and reconciliation differences.

·        Coordinate with statutory auditors, tax auditors, internal auditors, banks, consultants and financial institutions.

2.2 Project Accounting & Commercial Finance·        Establish and monitor project-wise cost codes, budgets, commitments, actual costs, billing, collections, retention, advances and profitability.

·        Track project purchase orders, customer contracts, milestone billing, work-in-progress (WIP), unbilled revenue and revenue recognition in accordance with applicable accounting standards and company policy.

·        Review project cost sheets covering material, fabrication, bought-out items, labour, subcontracting, site expenses, freight, installation and commissioning.

·        Monitor project cash flow, fund requirements, payment schedules, customer advances, vendor advances, liquidated-damages exposure and contract terms; escalate deviations.

·        Work with Sales, Projects, Purchase, Stores and Production teams to validate project margins, inventory consumption, material reconciliation and cost-to-complete forecasts.

·        Prepare project profitability and order-book reports; support bid costing, quotation review and commercial decision-making.

2.3 Manufacturing Costing & Inventory·        Oversee product/job costing, standard and actual cost analysis, material/labour/overhead absorption and manufacturing variance reporting.

·        Review inventory valuation, stock ageing, slow/non-moving items, WIP, scrap, physical stock verification and reconciliation with Stores/Production.

·        Support controls for BOM, material issue/return, subcontract processing, job work, production orders and capitalisation of eligible assets.

2.4 Taxation, Statutory & Regulatory Compliance·        Ensure timely preparation, review and filing coordination for GST returns, TDS/TCS, advance tax, income-tax matters and other applicable statutory returns/payments.

·        Review GST input tax credit reconciliations, e-invoice/e-way bill controls where applicable, vendor/customer tax documentation and notices/reconciliations.

·        Maintain statutory registers, challans, returns, certificates and evidence of compliance; coordinate with consultants on changes in applicable requirements.

·        Support compliance relating to Companies Act, labour-related financial deductions/contributions and other requirements applicable to the organization.

2.5 Treasury, Credit & Controls·        Manage daily cash position, banking transactions, fund planning, working-capital limits, bank guarantees, letters of credit and finance charges, as applicable.

·        Monitor receivable ageing, customer credit limits, overdue follow-up, vendor payment priorities and working-capital cycle.

·        Implement maker-checker controls, approval limits, segregation of duties, payment verification, expense controls and fraud-risk escalation.

·        Ensure secure handling of banking credentials, financial data, statutory records and confidential commercial information.

2.6 QMS / ISO Responsibilities