Back Office Executive

Job Overview:

We are looking for a organized and detail-oriented Back Office Executive to manage daily administrative operations, maintain documentation, and oversee portal activities. The ideal candidate will be responsible for end-to-end file management, handling government/project management portals, and managing Daily Progress Reports (DCR) and compliance certification processes.

• Key Responsibilities & Tasks.

1. File & Records ManagementMaintain, organize, and categorize physical and digital central filing systems for easy retrieval.
2. Ensure document control, proper indexing, and secure archiving of project, vendor, and client documents.
3. Perform regular audits of files to ensure compliance, completeness, and accuracy.
4. Project Management (PM) Portal HandlingDaily monitoring and updating of project statuses, task allocations, and progress metrics on the PM Portal.
5. Coordinate with field teams and project leads to gather required operational data for portal uploading.
6. Track project deliverables, escalate delays, and generate status reports directly from the system.
7. DCR & Certificate Management : Collect, compile, and verify Daily Call Reports (DCR) / Daily Construction & Progress Reports from field officers or site teams.
8. Process, generate, and maintain proper records for operational certificates (e.g., Completion Certificates, Compliance Certificates, Quality Check Certificates).
9. Track expiry dates, renewals, and official approvals required for active certificates.
10. General Back-Office OperationsPrepare regular daily, weekly, and monthly MIS/Excel reports for management review.
11. Coordinate cross-functionally between field teams, internal departments, and external clients to resolve operational queries.
12. Support data entry, audit trail maintenance, and routine office administration duties.
13. Candidate Qualifications & Requirements

• Education: Graduate in any discipline (B.Com, B.Sc, B.A, BBA) or Diploma holder.
• Advanced Proficiency in MS Office (Excel, Word, PowerPoint).
• Hands-on experience with Project Management portals/software or ERP systems.
• Familiarity with data verification and report formatting.

• Key Soft Skills: Strong organizational skills, keen attention to detail, clear written and verbal communication, and time-management skills.