Dispatch Executive

Position Title: Accounts & Dispatch Executive

Reports To: Senior

Job Overview:

The Accounting Executive’s responsibilities include the accurate and timely preparation and analyses of all facts of the financial operations of the company, including financial statement preparation, cash management, budget preparation and analyses, accounts receivable, accounts payable, and all other fiscally related duties. 

Responsibilities and Duties:

• Responsible for all aspects of accounting
• Invoicing & E Way Bill generation  
• Ledger reconciliation of Debtors and Creditors by 7th of very month
• Cash management 
• Freight Bill entry in Marg
• Cash Voucher maintenance and entry in Marg
• Responsible for handling and safeguarding physical cash, including receipts and payments, ensuring accurate recording and secure storage at all times.
• Responsible for updation of Packing material (PM) bills in the ERP after verifying the quantity and order price from the Purchase Order (PO). 
• Responsible for conducting internal audit of RM, PM inventory and matching the same with Enterprise Resource Management (ERP). 
• Maintain files and comply with record retention requirements
• Responsible for scheduling and coordinating deliveries for customers ensuring materials are delivered on time.
• Responsible for negotiating rates with transporters to ensure the best possible price consistently.
• Resolve trucking-related issues.
• Effectively communicate with vendors and internal customers.
• Responsible for raising Debit Not/Credit to Vendor/Party whenever the case may be and reconciling the same every month. 
• Responsible for providing accurate packing slips to the packing supervisor for dispatching the material. 
• Ordering, monitoring and log keeping of office inventory and organizational costs like stationary, gloves, masks, dresses etc. 
• To keep account transactions confidential by implementation measures like limiting access to financial data, using strong password protection, encrypting sensitive information, storing physical documents securely and utilizing secure communication channels; essentially, only allowing authorized individuals to view relevant transaction details and taking precautions to prevent unauthorized access or disclosure of financial information. 
• Other duties as assigned.
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