Accountant/ Accounts Executive

Winista Pharma – Hiring 2 Accountants

Position 1: Supplier & Purchase Accountant

1 Vacancy

Department: Accounts

Key Responsibilities

* Supplier Payments & Reconciliation

* Ensure timely daily payments to suppliers and notify management whenever payments require approval or release.

* Reconcile supplier ledgers against credit notes and ensure zero outstanding differences.

* Coordinate with companies for pending credit notes and ledger discrepancies.

* Prepare and maintain rate-difference claims for applicable companies, including provisional credit notes.

* Verify provisional credit notes weekly and follow up until closure.

* Statutory & Monthly Compliance

* Complete TDS reconciliation by the 5th of every month.

* Complete GST reconciliation by the 17th of every month.

* Ensure credit card bills, electricity bills and miscellaneous expenses are paid by the 2nd of every month.

* Maintain an updated cash flow statement.

* Expenses & Financial Reporting

* Record all expenses with proper narrations, including commissions and recurring expenses.

* Prepare monthly Profit & Loss statements for Chembur and Andheri branches alternately.

* Prepare salary sheets for both branches by the 5th of every month and obtain approval from the Manager and Director.

* Release client commissions on the 3rd of every month.

* Credit Notes & Supplier Coordination

* Meet the Manager fortnightly to review supplier credit note issues, pending claims and grievances.

* Maintain a proper follow-up tracker for all unresolved supplier issues.

* Track delivery dockets shared in the Purchase/Accounts WhatsApp group and ensure proper accounting and filing.

Reporting to: Accounts Manager / Director

Position 2: Customer & Branch Accountant

1 Vacancy

Department: Accounts

Key Responsibilities

* Customer Outstanding Management

* Prepare customer outstanding reports for both branches.

* Submit printed reports to the Director every Tuesday, Thursday and Saturday, highlighting customers delaying payments.

* Maintain accurate customer ledgers and rectify discrepancies across both branches.

* Issue customer credit notes only after obtaining approval from the Manager or Director.

* Coordinate with the sales team for timely recovery of outstanding payments.

* Branch Accounts & Monitoring

* Visit the Andheri branch every Friday to monitor outstanding accounts, petty cash, expense entries and other accounting activities.

* Ensure all accounting books are checked, updated and properly maintained.

* Sign the relevant books/registers during every branch visit as confirmation of monitoring.

* Submit all accounting books for the Director’s supervision once every week.

* Prepare monthly Profit & Loss statements for Chembur and Andheri branches alternately.

* Billing & Documentation

* Send customer invoices and delivery dockets through email or WhatsApp on a daily basis.

* Print, file and distribute monthly bills between the 6th and 10th of every month.

* Track delivery dockets shared in the Purchase/Accounts WhatsApp group.

* Maintain proper documentation and filing of customer-related accounts.

* Sales Team Coordination

* Prepare the salesperson’s daily customer visit schedule by Saturday of every week.

* Print and distribute customer outstanding sheets for daily recovery visits.

* Prepare a weekly sales recovery and visit report and submit it to the Director / Sai every Saturday.

* Highlight customers requiring special attention or management intervention.

* Expenses & Financial Records

* Record all expenses with proper narrations, including commissions and recurring expenses.

* Monitor petty cash and ensure proper supporting documentation for all expenses.

Reporting to: Accounts Manager / Director

Common eligibility requirements (both positions)

* Graduate in Commerce (B.Com preferred).

* Previous experience in accounting, preferably in pharmaceutical distribution, wholesale or trading.

* Good understanding of supplier and customer ledger reconciliation.

* Working knowledge of GST, TDS, credit notes and accounting procedures.

* Good command over MS Excel and accounting/ERP software. Experience with Medica will be an advantage.

* Strong follow-up skills and attention to detail.

* Must be organised, responsible and comfortable working with strict deadlines.

* Ability to coordinate with suppliers, customers, salespeople and internal departments.