Accounts and Admin Executive

Job Description – Admin & Accounts ExecutiveCompany: Pretty Women

Location: 101, Jay Gopal Industries, Bhawani Shankar Road, Dadar West, Mumbai – 400028

Working Hours: 9:30 AM – 7:30 PM, Monday to Saturday

Role OverviewWe are looking for a responsible and proactive Admin & Accounts Executive to manage day-to-day office administration, basic accounts activities, documentation and coordination with management, staff, customers, suppliers and external accountants/CA.

Key ResponsibilitiesAccounts & Billing

• Prepare sales invoices and bills accurately
• Check sales and purchase entries
• Maintain daily payment and receipt records
• Follow up with customers for outstanding payments
• Check cash, UPI and bank transactions
• Maintain petty cash and expense records
• Maintain bills, vouchers and supporting documents
• Coordinate with the accountant/CA for Tally, GST and other accounts work
• Assist with bank reconciliation and outstanding reports
• Prepare basic daily, weekly and monthly accounts reports

Office Administration

• Manage day-to-day office administration
• Maintain office files, records and documents
• Maintain staff attendance and leave records
• Monitor office stationery and supplies
• Handle courier and transport coordination
• Maintain vendor/service-provider records
• Coordinate office maintenance and repairs
• Ensure the office is organized and functioning smoothly

Management Coordination

• Maintain management's daily follow-up list
• Track pending tasks and ensure timely completion
• Coordinate with sales, purchase, dispatch, stores and suppliers
• Prepare daily/weekly status reports
• Escalate important issues to management
• Take ownership of routine administrative work instead of waiting for instructions

Computer & Digital Work

• Strong working knowledge of MS Excel, Word, Tally and Email – mandatory
• Maintain Excel-based reports and trackers
• Manage digital records and documents
• Use WhatsApp Business for office/customer coordination
• Comfortable learning new software and technology
• Knowledge of AI tools such as ChatGPT for reports, drafting, research and office productivity is preferred
• Essential SkillsExcellent computer skills – mandatory
• Good knowledge of Excel and Tally
• Strong organizational and follow-up skills
• Good problem-solving ability
• Logical and practical approach to handling office issues
• Good communication skills
• Ability to manage multiple responsibilities
• Honest, reliable and detail-oriented
• Proactive and willing to take responsibility
• Able to work independently
• Preferred Experience2–5 years of experience in Admin, Accounts or Office Coordination
• Experience in garments, ladies ethnic wear, wholesale or trading business will be an advantage

Ideal CandidateWe are looking for someone who can manage the office systematically, keep accounts and records updated, follow up on pending work, solve day-to-day problems and keep management informed.

This is not a purely clerical role. The candidate should be capable of taking ownership and getting work completed independently.