Admin Manager

Key Responsibilities1. Licensing & Statutory Compliance

• Manage dealership-related licences, registrations, renewals, and statutory documentation.
• Coordinate with RTO, municipal corporations, labour departments, fire departments, police, and other relevant government authorities.
• Ensure timely renewal of Shop and Establishment licences, trade licences, fire NOCs, signage permissions, and other applicable approvals.
• Coordinate vehicle-related documentation and RTO processes wherever applicable, including temporary/permanent registration support and trade certificates.
• Maintain records of licence validity, renewal dates, compliance requirements, and supporting documents.
• Ensure compliance with applicable government rules and internal company policies.
• Liaise with legal consultants and external agencies for approvals, renewals, and regulatory matters.

2. General Administration

• Manage the day-to-day administrative activities of showrooms, workshops, offices, and other dealership facilities.
• Oversee housekeeping, security, maintenance, repairs, utilities, and vendor management.
• Monitor administrative expenses and ensure cost-effective utilisation of resources.
• Manage office supplies, stationery, uniforms, and other administrative requirements.
• Coordinate with location heads and department managers to resolve operational issues.

3. Facility & Asset Management

• Ensure proper upkeep of dealership premises, workshop infrastructure, and office facilities.
• Maintain records of company assets, equipment, AMC contracts, and maintenance schedules.
• Coordinate with landlords, contractors, service providers, and utility departments.
• Ensure compliance with safety, fire prevention, and workplace standards.

4. Documentation & Reporting

• Maintain organised records of licences, agreements, insurance policies, contracts, and statutory documents.
• Prepare compliance trackers and renewal calendars for all dealership locations.
• Track pending approvals and ensure timely follow-up with concerned authorities.
• Submit regular reports on licence status, administrative expenses, and compliance matters to management.

5. Vendor & Stakeholder Management

• Coordinate with vendors, government officials, consultants, and internal stakeholders.
• Negotiate vendor contracts and monitor service quality.
• Ensure timely processing of administrative invoices and payments in coordination with the Finance Department.

Required Qualifications

• Graduate in any discipline; additional qualifications in Business Administration or related fields preferred.
• 5–8 years of experience in administration, preferably with an automobile dealership or multi-location organisation.
• Practical knowledge of dealership licences, statutory compliance, RTO procedures, and government liaisoning

Work Location: In person