Administrative Assistant

Executive Assistant (EA) cum Admin

Company: Powerlook Apparels Pvt. Ltd.

Location: Goregaon East, Mumbai

Department: Administration / Management

Experience: 3–4 Years

Employment Type: Full-Time

Work Mode: On-site

About Powerlook

Powerlook Apparels Pvt. Ltd. is a fast-growing D2C menswear brand focused on delivering stylish, quality fashion at competitive prices. We are looking for a highly organized and proactive EA cum Admin to support management and ensure smooth day-to-day administrative operations.

Job Summary

The EA cum Admin will be responsible for providing executive support to senior management, coordinating meetings and schedules, handling administrative activities, and ensuring effective communication and coordination across departments.

The ideal candidate should be well-organized, professional, proactive, discreet, and excellent at follow-ups and coordination.

Key Responsibilities

Executive Assistant Responsibilities

• Manage and maintain the management's calendar, meetings, appointments, and schedules.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Prepare meeting agendas, MOMs, presentations, reports, and other documents as required.
• Maintain confidentiality of sensitive company and management information.
• Coordinate with internal teams and external stakeholders on behalf of management.
• Track pending tasks, deadlines, and action items and ensure timely closure.
• Handle correspondence, emails, calls, and other communication for management.
• Assist management with travel arrangements, bookings, and itineraries when required.
• Prepare daily/weekly updates and MIS reports for management.

Administration Responsibilities

• Handle day-to-day office administration and ensure smooth functioning of the office.
• Coordinate with vendors, service providers, housekeeping, security, maintenance, and other external agencies.
• Maintain records of office assets, supplies, and administrative documents.
• Monitor office requirements such as stationery, pantry supplies, housekeeping, and general maintenance.
• Coordinate with Admin/HR/Finance/IT teams for various operational requirements.
• Support employee engagement activities, meetings, events, and company functions.
• Ensure proper documentation and filing of administrative records.
• Follow up with vendors and ensure timely completion of assigned work.
• Identify administrative issues proactively and coordinate for quick resolution.

Required Skills & Qualifications

• Bachelor's degree in any discipline.
• 3–4 years of experience as an Executive Assistant, Personal Assistant, Admin Executive, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Good knowledge of MS Office / Google Workspace, especially Excel, Word, PowerPoint, Gmail, and Google Calendar.
• Strong follow-up and coordination skills.
• Ability to multitask and manage multiple priorities.
• Professional and presentable personality.
• Strong attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive approach with strong problem-solving abilities.

Preferred Candidate Profile

• Experience working closely with Directors, Founders, CXOs, or senior management.
• Experience in a fast-paced e-commerce, D2C, retail, or fashion environment will be an advantage.
• Should be comfortable coordinating with multiple departments and external vendors.
• Should have a "get things done" attitude and be capable of working independently.

Key Attributes

Proactive | Organized | Confidential | Responsible | Strong Follow-up | Excellent Communication | Multitasking | Professional

Interested Candidates

If your current profile aligns with the above JD and you feel you are the right fit for this role, kindly share your updated CV at hr@powerlook.in along with the following details:

• Current Salary:
• Expected Salary:
• Notice Period:
• Total Work Experience:
• Reason for Change: