Executive Assistant

We are seeking a highly organized, proactive, and strategic Executive Assistant to the Director. This role goes beyond traditional administrative support; you will act as a critical gatekeeper, project manager, and operational right-hand. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and seamlessly manages complex priorities to ensure the executive’s time is optimized for high-impact work.

Key Responsibilities

1. Strategic Calendar & Time Management

• Take full ownership of the Director's complex and dynamic calendar, acting as a gatekeeper to protect their time.
• Prioritize internal and external meetings, resolving scheduling conflicts with tact and efficiency.
• Ensure the Founder is fully prepared for all appointments by compiling daily itineraries, meeting agendas, background research, and pre-reading materials.

2. Communication & Stakeholder Liaison

• Manage and triage the Director's inbox, drafting responses, flagging urgent items, and delegating non-critical emails to the appropriate team members.
• Serve as the primary point of contact for internal teams, clients, board members, and external partners.
• Draft, edit, and proofread executive communications, internal memos, and presentations.

3. Operational & Travel Logistics

• Organize and coordinate leadership offsites, team events, and board meetings.

4. Project Management & Ad-Hoc Support

• Drive cross-functional projects initiated by the Office, tracking deliverables and holding team members accountable to deadlines.
• Attend key meetings to take detailed minutes MOM, track action items, and follow up on execution.
• Compile reports and project timelines for completion of projects

Qualifications & Requirements

• Experience: 0-2 years of experience as an Executive Assistant, ideally supporting a Founder, Director, C-level executive, or working within a fast-paced environment.
• Technical Proficiency: Expert level in Google Workspace (Gmail, Calendar, Docs, Sheets), Microsoft Office suite, and standard project management/communication tools (e.g., ClickUp, email)
• Communication: Exceptional written and verbal communication skills with the ability to adjust tone for different stakeholders/clients/vendors.
• Problem-Solving: Highly resourceful and adaptable, with a proven ability to troubleshoot issues independently and anticipate bottlenecks.
• Discretion: High emotional intelligence and the ability to handle highly confidential information with absolute discretion.
• Organization: Impeccable attention to detail and the capacity to manage multiple competing priorities simultaneously.

What We Offer

• Competitive salary and bonus.
• Flexible working hours and paid time off.
• Direct mentorship from the Director and opportunities for career growth within the operations or management track.