Executive Secretary

Job Title: Executive Assistant to CMD

Reporting To: Founder Chairman & Managing Director

Location: Kandivali, Mumbai

Experience: 5-8 years

Education: Graduation in any field

Industry Preference: Should have supported a CXO of a mid-sized/large corporate

CTC to be offered: Up to Rs. 8,00,000/- per annum

Position Summary:

We are seeking a dynamic and result-oriented Executive Assistant (EA) to the CMD with

prior experience in a professional or family-run business environment. The ideal candidate

will be under 40 years of age, highly disciplined, detail-oriented, and capable of handling

multiple responsibilities independently. This role demands strong expertise in calendar

management, communication, data analysis, and executive-level reporting.

Key Responsibilities:

* Coordinate and manage the CMD’s calendar, schedule meetings, and prioritize timesensitive tasks.

* Screen, manage, and respond to emails, phone calls, and other communications in a

timely and professional manner.

* Prepare, review, and edit documents, reports, presentations, and correspondence.

* Organize and prepare for meetings, including drafting agendas, taking minutes, and

ensuring follow-ups on action items.

* Maintain strict confidentiality on all sensitive matters and handle information with

discretion.

* Evaluate, interpret, and prepare mathematical/financial reports, ensuring CMD

receives concise and accurate insights.

* Conduct data analysis, prepare dashboards, and provide equivalent

feedback/recommendations to CMD.

* Develop high-quality reports and presentations using MS PowerPoint, Advanced Excel for decision-making purposes.

* Track assigned projects, deadlines, and follow-ups across teams, ensuring smooth

execution of CMD’s directives.

Core Competencies:

* Proven experience in executive support, calendar management, and high-level

coordination.

* Strong analytical skills with the ability to evaluate numbers, interpret balance sheets,

and prepare meaningful reports.

* Proficiency in MS Office Suite (Excel, Advanced Excel, PowerPoint, Word).

* Excellent written and verbal communication skills, with professional email etiquette.

* Strong note-taking, follow-up, and task monitoring skills.

* Highly disciplined, process-oriented, and self-motivated with a results-driven approach. Ability to maintain confidentiality and handle sensitive information with discretion.

* Pleasant personality, confident, and capable of working independently under pressure.

Compensation & Benefits:

* All statutory benefits as per Public Limited organization policies

Work Schedule:

* Working hours: 9:30 AM to 6:30 PM

* 1st & last Saturday of the month will be working days