HR Operations

Job Summary: We are seeking a dynamic and versatile HR & Operations Executive to join our growing team. 

This role will be pivotal in supporting both the human resources and operational functions of the company, ensuring smooth day-to-day operations and a positive employee experience. 

The ideal candidate will be a highly organized, proactive, and detail-oriented individual with a passion for both people and process improvement. 

 Responsibilities: Human Resources (HR): Recruitment & Onboarding: Assist with the full recruitment lifecycle, including posting job ads, screening resumes, scheduling interviews, and conducting reference checks. Coordinate onboarding processes for new employees, ensuring a smooth and welcoming experience. Maintain accurate employee records and HR databases.

 Employee Relations: Serve as a point of contact for employee inquiries and concerns. Assist in implementing and maintaining HR policies and procedures. Support performance management processes, including performance reviews and feedback sessions. Assist with employee engagement activities and initiatives. 

Training & Development: Coordinate and schedule quality check for photographers Maintain training records and track employee development. Assist with the development of training materials for onboarding team members.

 Payroll Support: Provide support to payroll processes, including data entry, and time sheet management. 

Operations: Office Management: Manage office supplies and inventory. Coordinate office maintenance and repairs. Ensure a clean, organized, and efficient work environment. Handle incoming and outgoing mail and packages. 

Administrative Support: Provide administrative support to the management team, including scheduling meetings, preparing reports, and managing correspondence. Coordinate travel arrangements and accommodations. Assist with event planning and coordination. 

Vendor Management: Assist in managing relationships with vendors and suppliers. Process invoices and track expenses. Process Improvement: Identify opportunities for process improvement and efficiency gains. 

Assist in implementing new systems and procedures Technology Support: Provide basic tech support to employees. Liaise with IT support when needed.

 Qualifications: Graduate 1 to 2 years of experience in HR and/or operations roles. Strong understanding of HR principles and best practices. Excellent organizational, time management, and problem-solving skills Strong communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to maintain confidentiality and handle sensitive information. Ability to work independently and as part of a team.