Assistant Manager - Fire and Safety (FM)

Assistant Manager - Fire and Safety (FM)

Job Description

Lead – Fire & Safety (Site Operations)

SECTION I: BASIC INFORMATION

Job Family: Facility Management
Role: Lead – Fire & Safety
Reporting To: FM Manager / Cluster FM Head
Location: Mumbai (Multiple Sites)

SECTION II: ROLE SUMMARY

The Lead – Fire & Safety is responsible for ensuring statutory compliance, fire safety, occupational health & safety, and emergency preparedness across assigned sites. The role drives implementation of safety SOPs, audits, risk assessments, permit-to-work systems, contractor safety management, and sustainability initiatives to create a safe and compliant environment for residents, employees, visitors, and contractors.

SECTION III: KEY RESPONSIBILITIES / ACCOUNTABILITIES

Fire & Safety Management

• Ensure compliance with fire safety regulations, statutory requirements, and company safety standards.
• Maintain readiness of firefighting systems, equipment, hydrants, pumps, alarms, and emergency infrastructure.
• Conduct periodic inspections and preventive audits of fire & safety systems.

Compliance, Audit & Risk Management

• Conduct fire and safety audits and track closure of observations.
• Implement SOPs, safety guidelines, and compliance frameworks across sites.
• Carry out risk assessments and develop mitigation plans for identified hazards.
• Monitor compliance with statutory licenses, certifications, and approvals.

Emergency Preparedness & Response

• Develop and implement emergency response plans and evacuation procedures.
• Conduct mock drills, emergency simulations, and awareness programs.
• Lead incident response, investigation, root cause analysis, and corrective actions.

Workmen & Contractor Safety

• Implement and monitor Permit-to-Work (PTW) systems for high-risk activities.
• Ensure contractor and workmen compliance with safety regulations and PPE requirements.
• Conduct toolbox talks, safety inductions, and awareness sessions.

Security Integration

• Coordinate with site security teams on access control, surveillance, visitor management, and emergency protocols.
• Monitor safety and security risks impacting site operations.

Reporting & Continuous Improvement

• Maintain safety MIS, audit reports, incident reports, and compliance dashboards.
• Drive closure of audit observations and corrective actions within timelines.
• Track key safety metrics and recommend improvement initiatives.

Sustainability Initiatives

• Support environmental, sustainability, and resource conservation programs.
• Promote safe waste handling, energy conservation, and green practices across sites.
• Drive awareness around ESG and sustainability objectives at site level.

SECTION IV: KEY INTERACTIONS

Internal Stakeholders

• FM Manager / Site Head
• Engineering & Technical Teams
• Security Team
• Housekeeping Team
• Customer Relations Team
• HSE & Corporate FM Teams

External Stakeholders

• Fire Department & Regulatory Authorities
• Safety Auditors & Consultants
• Contractors & Vendors
• Security Agencies
• Emergency Response Services

SECTION V: KNOWLEDGE & EXPERIENCE

Qualification

• Degree / Diploma in Fire & Safety, Industrial Safety, Environmental Health & Safety, or related discipline.
• Fire & Safety Certifications preferred.

Experience

• 8–15 years of experience in Fire & Safety, HSE, or Facility Management environments.
• Experience in residential townships, commercial buildings, mixed-use developments, or large facilities preferred.

Key Performance Indicators (KPIs)

• Fire & Safety Audit Score
• Closure of Audit Observations
• Statutory Compliance Adherence
• Emergency Drill Readiness Score
• Permit-to-Work Compliance
• Incident Reduction & Corrective Action Closure
• Workmen Safety Compliance
• Sustainability Initiative Implementation

Key Competencies

• Fire Prevention & Protection Systems
• Safety Audits & Risk Assessment
• Emergency Response Management
• Permit-to-Work Management
• Statutory Compliance
• Contractor Safety Management
• Incident Investigation
• Stakeholder Management
• Reporting & Analytics

Role Level: Site-based leadership role responsible for Fire, Safety, Emergency Preparedness, Contractor Safety, Compliance Monitoring, and Audit Governance for assigned residential/commercial properties.