Office Assistant

Job Description (JD) – Billing & Office ExecutiveJob Title: Billing & Office Executive

Job Summary:

We are looking for a responsible and detail-oriented candidate to handle billing, quotation preparation and sending, email communication, and basic office documentation. The candidate should have good computer skills and a strong working knowledge of MS Word.

• Key ResponsibilitiesPrepare and generate bills, invoices, and other billing documents accurately.
• Prepare quotations and send them to customers through email.
• Read, understand, and respond to emails professionally.
• Maintain proper records of bills, quotations, and customer communications.
• Create, edit, and format documents using MS Word.
• Use advanced MS Word features such as tables, page formatting, headers and footers, templates, and document editing.
• Organize and maintain digital files and office documents.
• Coordinate with customers and team members regarding billing and quotations.
• Check documents for accuracy before sending them to customers.
• Perform other basic office and administrative tasks as required.
• Required Skills & QualificationsBasic computer knowledge and good typing skills.
• Good working knowledge of MS Word, including basic and advanced features.
• Ability to prepare professional quotations, invoices, and business documents.
• Basic email understanding, including composing, replying, forwarding, and attaching files.
• Good written communication and attention to detail.
• Ability to maintain records and manage documents systematically.
• Responsible, organized, and willing to learn.

Experience: Freshers and experienced candidates can apply.

Preferred Candidate: A candidate with good computer knowledge, accuracy in billing, professional email communication, and strong MS Word skills.