Secretary / Executive Assistant

Role Summary 

The EA will act as the CMD’s central follow-up and coordination partner across three group companies. The role requires 

disciplined task tracking, early escalation of delays, concise daily reporting and confidential executive support. 

Key Responsibilities 

1. Record every CMD-assigned task with owner, deadline, expected output and review date. 

2. Maintain a single action tracker and follow up with department heads and managers before deadlines. 

3. Prepare short morning and periodic updates covering priorities, completed work, overdue items, blockers and decisions 

required. 

4. Convert meetings, calls and voice notes into clear minutes and action points. 

5. Manage the CMD’s calendar, meeting preparation, correspondence and travel arrangements. 

6. Escalate risks early with facts and possible solutions; never allow critical delays to remain unreported. 

7. Maintain strict confidentiality of business, employee and personal information. 

Candidate Requirements 

1. Graduate; postgraduate qualification is advantageous. 

2. Relevant experience supporting a founder, CMD, CEO or senior business leader. 

3. Strong follow-up, prioritisation, written communication and stakeholder-management skills. 

4. Calm but assertive; able to clarify or respectfully interrupt when instructions are incomplete. 

5. Proficient in Microsoft Office or Google Workspace, spreadsheets, email and task trackers. 

6. Strong English; Hindi and Marathi are advantageous. 

7. Comfortable with occasional extended hours and outstation travel, subject to company policy. 

Mandatory Agency Screening 

1. Current and expected CTC, notice period, current location and reason for change. 

2. Examples of independently following up with senior employees and escalating delayed work. 

3. Willingness for occasional overnight travel and ability to work from Airoli / Navi Mumbai. 

4. Stability in previous employment and successful reference checks.