Tender Executive

We are looking for a Tender Executive / GeM Specialist who will be responsible for identifying, evaluating and managing government tenders and GeM opportunities for laboratory testing instruments and equipment.

The candidate should have strong knowledge of GeM, CPPP and other government e-tender portals, excellent documentation skills, and the ability to independently manage the complete tender process from opportunity identification to order execution.

• Key Responsibilities1. Tender Identification & AnalysisSearch and identify relevant tenders on:
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• GeM (Government e-Marketplace)
• CPPP / Central Government E-Procurement
• State Government tender portals
• PSU, Defence, Research Institutes, Universities and Government Laboratories
• Regularly monitor new tenders and prepare a daily/weekly tender opportunity report.
• Study tender specifications, eligibility criteria, EMD, tender fees, turnover requirements, experience criteria and delivery conditions.
• Evaluate whether the company and the proposed product are technically and commercially eligible before bidding.
• 2. GeM OperationsHandle complete GeM bidding process independently.
• Search and analyse GeM bids, reverse auctions and direct purchase opportunities.
• Prepare and submit bids within deadlines.
• Manage GeM seller profile, product listings, OEM authorisations and catalogue-related requirements.
• Coordinate with OEMs/principals for product specifications, authorisation letters and technical documents.
• Handle GeM clarifications, representations, bid participation and post-bid requirements.
• 3. Tender Documentation & CompliancePrepare complete tender documentation including:
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• Technical compliance statements
• Commercial bids
• OEM authorisation certificates
• Make-in-India / Local Content declarations
• Country of Origin documents
• GST, PAN, MSME and company documents
• Experience certificates
• Undertakings and declarations
• Datasheets and brochures
• Technical literature
• Ensure every tender requirement is complied with before submission.
• Maintain a checklist for each tender to avoid missing documents or conditions.
• Identify restrictive specifications, unusual eligibility conditions and potential disqualifications and report them to management.
• 4. Coordination with Internal & External TeamsCoordinate with Sales, Technical, Accounts and Management for tender pricing and approvals.
• Obtain commercial quotations and technical documents from suppliers/OEMs.
• Coordinate with principals for OEM certificates, authorisations and technical clarifications.
• Work closely with the sales team to convert tender opportunities into orders.
• 5. Bid Pricing & Commercial CoordinationPrepare tender price calculations and comparison sheets.
• Coordinate with Accounts/Management for:
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• Tender pricing
• GST
• EMD
• Performance Security
• Payment terms
• Freight and installation costs
• Warranty obligations
• Maintain confidentiality of tender pricing and commercial information.
• 6. Post-Bid ActivitiesMonitor bid status, technical evaluation and financial evaluation.
• Track technical queries and clarifications.
• Participate in reverse auctions wherever applicable.
• Follow up for Purchase Orders / GeM contracts.
• Coordinate with Sales, Logistics and Accounts after order receipt.
• Maintain records of successful and unsuccessful bids and analyse reasons for loss.
• Required SkillsStrong practical knowledge of GeM portal and government tendering procedures.
• Good understanding of CPPP and other e-procurement portals.
• Ability to read and understand technical tender specifications.
• Strong documentation and compliance skills.
• Good Excel and MS Office skills.
• Good written and spoken English.
• Strong follow-up and coordination skills.
• Ability to work under strict tender deadlines.
• Attention to detail and accuracy.
• Ability to independently manage multiple tenders simultaneously.