Accounts Executive

We are looking for a responsible and detail-oriented Accounts Executive to manage our company's daily accounting, purchase and sales billing, customer and supplier ledger reconciliation, and overdue payment follow-ups.

The candidate should have practical working knowledge of Busy, MS Excel, GST billing, and professional email communication.

Key Responsibilities

1. Enter all purchase bills, supplier invoices, expenses, and other accounting transactions in Busy.
2. Prepare sales invoices, GST bills, delivery challans, credit notes, debit notes, and other billing documents as required.
3. Maintain customer and supplier ledgers and reconcile account statements with customers and vendors.
4. Prepare outstanding payment reports and ageing reports for all customers and projects/sites.
5. Send emails and make telephone calls to customers for overdue payments.
6. Follow up regularly on payment commitments and maintain records of promised payment dates.
7. Share customer ledgers, invoice copies, and supporting documents whenever required.
8. Coordinate with customers regarding invoice discrepancies, missing documents, pending purchase orders, and payment issues.
9. Record receipts, payments, bank transactions, and expenses accurately.
10. Assist with bank reconciliation, GST-related documentation, e-invoicing, and e-way bills, as applicable.
11. Maintain proper digital and physical records of invoices, purchase bills, payment advice, and other documents.
12. Prepare daily, weekly, and monthly accounts and outstanding reports for management.

Required Skills

• Practical experience in Tally Prime or equivalent accounting software.
• Good knowledge of purchase and sales entries, GST billing, and basic accounting.
• Experience in customer/vendor ledger reconciliation and payment follow-ups.
• Good working knowledge of MS Excel, including sorting, filters, formulas, and reports.
• Good written and verbal communication skills.
• Ability to draft professional emails independently.
• Strong attention to detail, honesty, and responsibility.

Preferred Candidate

Candidates with experience in trading, wholesale distribution, industrial supplies, hardware, safety products, or other B2B businesses will be preferred.

Candidates should be able to manage daily accounting and receivables independently with minimal supervision.