Back Office Assistant

Position: Assistant – Back Office, Accounts & HR Support

Department: Accounts / HR / Administration

Reporting To: Senior / Management

Location: New Delhi

Job Summary

We are looking for a responsible and flexible Assistant who will support the Accounts, HR, Back Office and Administrative functions of the company. The candidate will be required to handle various tasks as assigned from time to time and should be willing to take responsibility for completing the allotted work within the given timeline.

Key Responsibilities

1. Back Office & Excel Work

• Maintain and update records in Excel and other company systems.
• Prepare, update and maintain various Excel reports and data sheets.
• Perform data entry, data verification and data reconciliation.
• Maintain proper records of documents, files and daily work.
• Prepare reports and summaries as assigned.
• Ensure accuracy of data and timely completion of assigned work.

2. Payment & Accounts Support

• Maintain payment-related records and follow-ups.
• Update payment status and outstanding details.
• Assist in preparing payment reports and reconciliation statements.
• Maintain invoice, payment and customer-related records.
• Coordinate internally for payment-related information and documentation.
• Assist the Accounts Team in day-to-day activities as required.

3. HR Support

• Assist in maintaining employee records and HR documentation.
• Support attendance and leave-related work.
• Assist in preparing salary, attendance and other HR-related reports.
• Maintain employee joining, exit and other HR records.
• Assist in collecting and maintaining payroll and compliance-related documents.
• Coordinate with employees for required HR information and documents.

4. General Office & Administrative Work

• Handle day-to-day back-office and administrative activities.
• Prepare documents, reports, statements and records as assigned.
• Coordinate with different departments whenever required.
• Follow up on pending tasks and ensure timely closure.
• Maintain confidentiality of company and employee information.

5. Additional Responsibilities

• The employee may be assigned work related to Accounts, HR, Back Office, Excel, Payments, Documentation, Administration, Data Management or any other office-related activity as required by the company.
• The employee is expected to take ownership of the work assigned and complete it within the given deadline.
• The employee should be flexible and willing to handle different types of work based on business requirements.
• No task should be refused merely because it falls outside the employee's regular day-to-day activities, provided it is related to the company's work and responsibilities.
• Any difficulty, dependency or genuine issue in completing an assigned task should be immediately discussed with the reporting senior rather than leaving the task incomplete.

Required Skills

• Good knowledge of MS Excel and basic computer operations.
• Good data entry and documentation skills.
• Basic understanding of Accounts, HR and office administration.
• Good communication and coordination skills.
• Ability to manage multiple tasks.
• Good attention to detail and accuracy.
• Ability to learn new processes and software.
• Responsible, disciplined and proactive approach towards work.
• Ability to work as per priorities and deadlines.

Key Expectations

The candidate should be responsible, flexible and willing to learn. The role requires supporting multiple functions, and the candidate must be ready to take up different responsibilities as assigned by the reporting senior or management.

Primary expectation: Every assigned task must be properly understood, completed within the given timeline and reported back to the concerned senior. If any clarification or support is required, it should be communicated immediately.