Backend Cum Tender Executive

Job SummaryWe are looking for a organised and detail-oriented Backend Cum Tender Executive to manage the complete tender cycle and support backend office operations. The role involves tender identification, preparation and submission, working on the GeM portal, preparing quotations and BOQs, coordinating with OEMs and internal teams, and keeping accurate records of tender status.

Key Responsibilities

• Handle backend office coordination and day-to-day documentation.
• Search, track and identify relevant tenders and bids on the GeM portal and other tender platforms.
• Prepare, review and submit tender documents within the stipulated deadlines.
• Manage GeM portal activities, including bid participation, catalogue updates, order tracking and related compliance.
• Handle the add-to-cart process on the GeM portal.
• Prepare quotations, Bills of Quantities (BOQs), price schedules and other supporting documents.
• Coordinate with OEMs and vendors to obtain quotations, technical specifications, authorisation letters and compliance documents.
• Coordinate with internal teams (sales, accounts, technical and operations) for inputs, approvals and clarifications.
• Follow up on submitted tenders, pre-bid queries, clarifications, evaluation outcomes and order confirmations.
• Maintain a tender tracker and records of submitted, won, lost and pending tenders.
• Maintain organised files of tender documents, certificates, company credentials and past submissions.
• Prepare periodic tender status reports for management.
• Support management in backend operations.

Required Skills

• Working knowledge of the GeM portal and tender-related processes.
• Ability to read and understand tender documents, eligibility criteria, terms and conditions.
• Proficiency in MS Excel, MS Word and email communication.
• Good drafting, documentation and follow-up skills.
• Strong attention to detail and ability to meet deadlines.
• Good verbal and written communication skills, along with coordination skills.

Qualifications

• Graduate in any discipline (B.Com / BBA / B.Tech preferred).
• 1–2 years of relevant experience in tender handling, GeM or backend coordination.
• Key Performance IndicatorsTimely and error-free submission of tenders.
• Accuracy of quotations and BOQs.
• Number of tenders participated in and conversion rate.
• Completeness and upkeep of tender records and trackers.