Export Documentation Executive

About the Company

The Part Warehouse is a premier distributor and exporter of automotive spare parts, backed by over 30 years of industry leadership. Operating from a 30,000 sq. ft. central logistics warehouse housing 20,000+ SKUs, we export genuine OEM and high-quality aftermarket components across 20+ countries worldwide. Our portfolio spans 12+ major car manufacturers (Suzuki, Hyundai, Tata, Mahindra, Toyota, VW, etc.) and 30+ leading global aftermarket brands (Bosch, Valeo, Denso, Brembo, Schaeffler, Hanon Systems, etc.).

Role Overview

We are seeking a detail-oriented Export Documentation Executive to manage and streamline our cross-border shipping paperwork, customs compliance, and international trade documentation. The ideal candidate will be responsible for ensuring seamless export shipments from our Delhi NCR operations to global buyers across 20+ countries, coordinating directly with CHA agents, freight forwarders, shipping lines, and bank trade desks.

Key Responsibilities

• Export Document Generation: Draft and prepare complete set of export documents including Commercial Invoices, Packing Lists, Proforma Invoices, Certificates of Origin (COO), Bills of Lading (B/L), Airway Bills (AWB), and Shipping Instructions.
• Customs Clearance Coordination: Coordinate with Customs House Agents (CHA) and freight forwarders for timely filing of Shipping Bills, container booking, customs inspection, and port clearance.
• Banking & Trade Compliance: Handle Letter of Credit (L/C) negotiation, document checking against L/C terms, e-BRC generation, AD Code registration, and submission of trade documentation to bank trade branches.
• Shipment & Dispatch Tracking: Track international cargo dispatches from our 30,000 sq. ft. warehouse to foreign destination ports, updating overseas customers on dispatch schedules and delivery ETAs.
• Regulatory Compliance: Maintain compliance with DGFT, ICEGATE, Indian Customs regulations, export incentives (RODTEP / Duty Drawback), and buyer-specific country import regulations.
• Record Keeping & Audit Support: Maintain systematic digital and physical archives of all export transactions, invoices, shipping documents, and payment receipts for internal audits and statutory requirements.

Key Requirements & Qualifications

• Experience: 2 to 5 years of hands-on experience in export documentation and international logistics, preferably within automotive spare parts, manufacturing, or trading sectors.
• Technical Skills: Proficiency in ICEGATE, DGFT portal, Directorate General of Foreign Trade procedures, and ERP/Tally systems for high-SKU cataloging.
• Trade Knowledge: Sound understanding of Incoterms 2020 (FOB, CIF, CFR, EXW), Letter of Credit (L/C) clauses, HS Codes for automotive components, and customs valuation rules.
• Education: Bachelor’s degree in Commerce, Foreign Trade, Supply Chain, Logistics, or related field. A Diploma/Degree in Import-Export Management is a strong plus.
• Communication: Strong written and verbal communication skills for liaising with overseas clients, shipping lines, forwarders, and trade authorities.