Office & Accounts Executive

We are looking for a well-organized and confident Client Relations & Office Executive to join our publication firm. The ideal candidate should have strong spoken and written English, be comfortable communicating with both Indian and international clients, and be able to efficiently manage day-to-day office coordination and administrative work.

Key Responsibilities

• Handle day-to-day email communication and correspondence with clients, authors, vendors, and other business contacts.
• Communicate professionally with Indian and international clients through email, phone, and other communication channels.
• Follow up with clients and ensure timely responses to queries, requirements, payments, and ongoing projects.
• Coordinate with internal teams to ensure smooth execution of day-to-day publication and client-related activities.
• Maintain and organize client records, documents, invoices, and other office information.
• Assist with basic accounting and financial administrative tasks such as preparing invoices, tracking payments, maintaining expense records, and coordinating with the accountant.
• Manage routine office administration and ensure that daily tasks and follow-ups are completed on time.
• Prepare and maintain reports, spreadsheets, correspondence, and other business documents.
• Assist management with scheduling, follow-ups, documentation, and general office coordination.
• Maintain a professional and courteous relationship with clients and business partners.

Candidate Requirements

• Excellent spoken and written English.
• Good communication and interpersonal skills.
• Comfortable communicating with international clients and professionals.
• Good knowledge of MS Office, particularly Word, Excel, and Outlook/email.
• Basic understanding of accounts, invoices, payments, and expense tracking.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize work, and follow up independently.
• Professional, presentable, responsible, and punctual.
• Prior experience in office administration, client coordination, publishing, media, or a similar environment would be an advantage.

Ideal Candidate

We are looking for someone who is confident, organized, proactive, and dependable, with the ability to independently handle routine office responsibilities while maintaining professional communication with clients. The candidate should be comfortable taking ownership of tasks and ensuring that follow-ups and daily operations are completed efficiently.

Work Location: In person