Secretary / Executive Assistant

Personal Assistant for Executive Support

Location: Delhi NCR

Employment Type: Full-time

Role: Personal Assistant / Executive Assistant

About the Role

We are looking for a smart, organized and proactive Female Personal Assistant to work closely with a Female Interior Architect

This is primarily a personal and executive assistance role, not a design or architecture position.

The PA will accompany the architect during site visits, client meetings, appointments, showroom visits and other professional activities and will be responsible for keeping the day organized, comfortable and hassle-free.

The ideal candidate should be someone who can stay one step ahead, understand what is needed, and take care of small details without requiring constant instructions.

• Key ResponsibilitiesAccompany the architect during field visits, meetings and appointments.
• Manage the daily schedule and appointments.
• Carry and organize documents, samples, drawings and other items.
• Take notes and maintain records during meetings or visits.
• Take photographs or videos whenever required.
• Coordinate transportation, parking and travel arrangements.
• Make restaurant, travel and other bookings when required.
• Handle routine phone calls and WhatsApp communication on instructions.
• Coordinate with drivers, receptionists, vendors and other contacts.
• Arrange refreshments, meals and other basic requirements during long field days.
• Handle small personal and professional errands.
• Pick up or deliver documents, samples, parcels and other items.
• Purchase or arrange items when instructed.
• Maintain receipts and basic expense records.
• Remind the architect about appointments, commitments and important tasks.
• Keep track of belongings and items required for the day's schedule.
• Organize notes, photographs, documents and receipts after visits.
• Maintain confidentiality regarding personal and professional matters.

he ideal candidate is:

• Organized and highly attentive to detail.
• Proactive rather than waiting for instructions for every small task.
• Well-mannered and comfortable interacting with different people.
• Presentable and professional.
• Good at communication and follow-up.
• Comfortable travelling throughout Delhi NCR.
• Comfortable with flexible schedules.
• Good with smartphones, WhatsApp, Google Calendar and basic computer applications.
• Trustworthy and discreet.
• Able to handle multiple small responsibilities simultaneously.
• 
  

Important - This is not an interior design or architecture position.

No technical knowledge of interior design is required.

The primary responsibility is to provide personal, executive and field assistance and to ensure that the architect can concentrate on his work without having to deal with routine logistical and personal requirements.

Typical WorkThe day may involve accompanying the architect to:

• Project sites
• Client meetings
• Vendor/showroom visits
• Restaurants or business meetings
• Office meetings
• Personal appointments
• Banks, courier offices or other locations
• Other professional or personal engagements
• 
  

The role is therefore suitable for someone who enjoys a dynamic, mobile working environment rather than sitting at a desk throughout the day.