Secretary / Executive Assistant

Job Summary

​The Administrative & HR Officer will oversee daily office management, administrative routines, and key human resource functions. This role ensures smooth office operations, employee onboarding and offboarding, record maintenance, vendor coordination, and support with workforce compliance and operational logistics.

​Key Responsibilities

​1. Human Resources Management

​Recruitment & Onboarding: Post job vacancies, filter candidate applications, schedule interview rounds, prepare offer letters, and handle seamless orientation for new hires.

​Employee Records: Maintain updated physical and digital employee files, attendance logs, leave records, and performance documentation.

​Payroll Support: Collect and verify monthly attendance and leave data to assist payroll processing and disbursement.

​Policy & Compliance: Assist in implementing workplace policies, maintaining statutory compliance records, and resolving general employee queries.

​Employee Relations: Foster a positive work culture by organizing team-building events, employee engagement initiatives, and birthday/work anniversary celebrations.

​2. Office Administration & Operations

​Daily Office Operations: Supervise front desk operations, answer incoming inquiries, and ensure a professional, clean, and organized office environment.

​Procurement & Inventory: Order office stationery, pantry items, and equipment; track inventory levels and manage reorder schedules.

​Vendor & Facility Management: Liaise with external vendors (cleaning services, IT support, building management, maintenance contractors) to resolve workplace utility or repair issues.

​Asset Tracking: Track company property issued to staff (laptops, keys, mobile devices, ID cards, stationery).

​Travel & Travel Logistics: Handle travel itineraries, transportation bookings, and hotel accommodations for management and team members.