Tender Executive

Job Summary

We are seeking a versatile and highly organized Tender Executive & Office Operations Coordinator with hands-on experience in GST compliance. In this multi-faceted role, you will lead the company’s bid preparation process, coordinate essential office operations, and manage routine monthly GST data compilation and filing tasks.

Expanded Key Responsibilities

📋 Tender & Bid Management

• Opportunity Tracking: Monitor government (e.g., GeM, CPPP) and private portals daily to flag relevant business tenders.
• Document Preparation: Review tender documents to prepare pre-qualification checklists, compliance statements, and eligibility credentials.
• Submission & Tracking: Execute online/offline bid submissions accurately before the deadline and manage Digital Signature Certificates (DSC).
• Financial Instruments: Coordinate the collection of Earnest Money Deposits (EMD) and Bank Guarantees.

📊 GST Compliance & Accounts Support (New)

• Data Verification: Reconcile monthly sales and purchase registers with internal accounting records.
• GSTR-2B Matching: Perform regular reconciliation of input tax credit (ITC) against the GSTR-2B/2A statements to identify missing vendor invoices.
• Return Filing: Prepare and file monthly/quarterly returns, including GSTR-1 (outward supplies) and GSTR-3B (summary returns).
• Challan Generation: Compute net tax liabilities and generate GST payment challans on government portals.
• E-Way Bills: Generate and manage E-Way bills and E-invoices for the dispatch of goods as required.

🏢 Office Coordination & Administration

• Office Operations: Oversee day-to-day administrative functions, manage office vendors, and order supplies.
• Documentation & Archiving: Establish secure filing systems for company registration details, historical bid data, and legal tax invoices.
• Sales Support: Assist the sales team by generating accurate commercial quotations and tracking customer invoice schedules.

Required Skills & Experience

• Education: Bachelor’s degree in Commerce (B.Com), Finance, or Business Administration.
• Experience: 2 to 5 years of experience handling e-tendering, administration, and online GST return filings.
• Technical Skills: Advanced proficiency in MS Excel (vlookup, pivot tables), accounting software (e.g., Tally Prime or Zoho Books), and the Government GST Portal.
• Compliance Knowledge: Clear understanding of CGST, SGST, IGST rules, and Input Tax Credit eligibility.