HR Assistant

JOB DESCRIPTION – ASSISTANT HR EXECUTIVE

Company: FMCG Food Manufacturing Company

Department: HR & Administration

Position: Assistant HR Executive

Reporting To: HR Manager / HR Head

Location: Factory / Plant

Experience: 0–2 Years

Salary: ₹15,000 – ₹25,000 per month (Negotiable as per experience & skills)

JOB PURPOSETo support day-to-day HR and administrative activities at the manufacturing unit, including recruitment, attendance, payroll coordination, employee records, statutory documentation, employee engagement and implementation of company policies.

1. KEY RESPONSIBILITIES / KRAs
2. Recruitment & Manpower

• Coordinate recruitment for factory, office and support staff.
• Screen candidates, schedule interviews and complete joining formalities.
• Maintain manpower requirements and recruitment records.

1. Attendance & Leave

• Maintain daily attendance, overtime and leave records.
• Monitor absenteeism, late coming and employee discipline.
• Prepare monthly attendance reports.

1. Employee Documentation

• Maintain employee personal files and HR master data.
• Collect and verify required joining documents.
• Prepare HR letters, notices and employee-related documents.

1. Payroll Support

• Provide accurate attendance, overtime, leave and deduction data to Accounts/Payroll.
• Assist in monthly salary processing and Full & Final Settlement.

1. HR Compliance

• Assist with PF, ESIC and other applicable statutory records.
• Maintain HR registers, documents and compliance files.
• Support internal and external HR audits.

1. Employee Relations

• Handle routine employee queries and grievances.
• Assist in induction, training and employee engagement activities.
• Support implementation of company rules, policies and disciplinary procedures.

1. HR MIS & Reporting

• Prepare daily/weekly/monthly HR reports.
• Maintain manpower, attendance, turnover, recruitment and leave MIS.
• Coordinate with Production, Quality, Store, Accounts and other departments.
• REQUIRED SKILLSGood communication and interpersonal skills.
• Working knowledge of MS Excel, Word and Email.
• Basic knowledge of HR policies and labour compliance.
• Good documentation and record-keeping ability.
• Strong follow-up and coordination skills.
• Ability to handle confidential employee information.
• Knowledge of HR software/attendance systems will be an advantage.
• Ability to work in a factory/manufacturing environment.

QUALIFICATIONGraduate or related field.

KPI – KEY PERFORMANCE INDICATORSKPIMeasurementRecruitmentTimely fulfilment of manpower requirementsAttendanceAccuracy of attendance & leave recordsPayroll SupportAccuracy and timely submission of payroll inputsDocumentation100% updated employee filesComplianceTimely maintenance of statutory recordsHR MISAccurate & timely reportsEmployee SupportTimely resolution/coordination of employee queriesRetentionMonitoring and reducing avoidable employee turnoverPreferred Candidate: Candidate with good communication, MS Excel knowledge, HR documentation skills and willingness to work in an FMCG food manufacturing plant.