Accountant

1. Day-to-Day Accounting

• Independently manage all accounting activities using Tally Prime or similar accounting software.

• Maintain sales, purchase, receipt, payment, journal, and contra entries.

• Prepare sales invoices, debit notes, credit notes, and purchase entries.

• Maintain general ledger, cash book, and petty cash records.

• Ensure all accounting transactions are recorded accurately and on time.

2. GST and Statutory Coordination

• Prepare and maintain GST data, sales and purchase registers, and supporting documents.

• Reconcile GSTR-2B with purchase records and identify mismatches.

• Coordinate with the GST consultant for GSTR-1, GSTR-3B, and other applicable GST compliance.

• Prepare data and documents required for TDS, EPF, and ESIC compliance and coordinate with the respective consultants.

• Prepare and generate e-invoices and e-way bills, as applicable.

3. Customer Accounts and Receivables

• Maintain customer ledgers and outstanding payment records.

• Follow up with customers for overdue payments.

• Track customer advances, receipts, and invoice-wise outstanding balances.

• Prepare regular customer outstanding reports for management.

4. Vendor Accounts and Payables

• Maintain vendor ledgers and purchase records.

• Verify purchase bills, expense bills, and supporting documents.

• Prepare vendor payment schedules and track due dates.

• Follow up with vendors regarding pending bills, payment confirmations, and account reconciliation.

• Coordinate with the purchase and production teams regarding pending payments and material deliveries.

 5. Banking and Financial Management

• Handle bank entries and bank reconciliation statements.

• Monitor bank balances, cash flow, and upcoming payment commitments.

• Prepare payment details, online payment instructions, and bank transfer records for management approval.

• Maintain records of loans, advances, and other financial transactions, where applicable.

6. Expense and Payroll Records

• Maintain office, factory, travelling, and other business expense records.

• Maintain salary sheets, attendance-related payroll data, and employee advance records.

• Prepare payroll calculations and supporting data for consultant processing, where applicable.

• Maintain employee reimbursement and petty cash records.

7. Monthly Reports and Account Finalization Support

• Prepare monthly sales, purchase, expense, receivable, and payable reports.

• Maintain accurate books of accounts and ensure ledger balances are reconciled.

• Prepare trial balance and supporting schedules for the consultant.

• Coordinate with the consultant for year-end closing, audit requirements, and balance sheet finalization.

• Provide timely financial information and reports to management.

8. Required Skills and Experience

• Strong practical knowledge of Tally Prime and MS Excel.

• Experience in independently managing accounts for a manufacturing company.

• Knowledge of GST accounting, TDS, bank reconciliation, and ledger reconciliation.

• Experience in handling customer collections and vendor payment schedules.

• Ability to prepare monthly financial reports and maintain proper documentation.

• Good organizational skills, accuracy, and attention to detail.

• Ability to work independently without requiring daily supervision.

9. External Consultant Support

The following activities will be handled by external consultants, with the Accounts Executive responsible for preparing accurate data and coordinating as required:

1. GST return filing – GSTR-1 and GSTR-3B.

2. Balance sheet finalization and year-end accounts finalization.

3. EPF and ESIC compliance and filings.