Office Admin Assistant

OFFICE ASSISTANT / BILLING – CONSTRUCTION COMPANY

Company: Skater Infratech India Pvt. Ltd.

Location: Paradip, Odisha

Employment: Full-Time

Experience: 1–3 Years preferred

Joining: Immediate / Short Notice Preferred

Job Description:

We are looking for a responsible and organized Office Assistant to handle day-to-day office paperwork, documentation, client submissions and coordination related to our construction projects.

The candidate should be comfortable dealing with documents, bills, plant/site passes, client offices and regular follow-ups.

• Key Responsibilities Prepare, organize and maintain project and office documentation.
• Prepare and submit bills, invoices, supporting documents and measurement-related paperwork to clients.
• Handle document submission and collection at client offices and project sites.
• Apply for and coordinate plant entry passes, gate passes, visitor passes and employee/site passes.
• Prepare applications, letters, forms and other documents required for client and plant submissions.
• Maintain records of submitted documents, bills, letters and approvals.
• Follow up with clients regarding bill submissions, document approvals, passes and pending paperwork.
• Maintain both physical files and digital records properly.
• Scan, print, photocopy, arrange and upload documents as required.
• Coordinate with Site Engineers, Billing Engineers, Project Managers and Management for required documents.
• Maintain inward/outward registers and submission records.
• Assist in preparing quotations, work orders, purchase documents and other office paperwork when required.
• Ensure documents are submitted on time and in the correct format.
• Handle basic MS Excel, Word, PDF and email work.
• Perform general office coordination and administrative tasks related to construction projects.
• Candidate Requirements1–3 years of relevant office / construction office experience preferred.
• Good knowledge of MS Word, Excel, PDF, scanning and email.
• Good document-handling and filing skills.
• Should be comfortable visiting client offices, plants and project sites for submissions and follow-ups.
• Good communication and coordination skills.
• Should be responsible, punctual and capable of following up on pending work without constant supervision.
• Experience in a construction/contracting / industrial company will be an advantage.
• Knowledge of plant pass procedures and client documentation will be an advantage.

Important Qualities We need someone who is:

• Responsible with documents
• Good at follow-up
• Organized and systematic
• Comfortable dealing with client offices
• Able to handle urgent paperwork
• Computer literate
• Willing to travel locally for submissions and collection

Salary₹12,000 – ₹20,000 per month, depending on experience and capability.