MIS Officer

Job Title: Office & Site Accounts Coordinator

Company: Concept Engineering

Location: Patna (Ashiana Plaza / office + multi-site coordination)

Reports to: Founder

Role Overview

We are hiring a female staff member to manage day-to-day office coordination, site-wise financial tracking, attendance, payroll preparation, and basic quotations/invoices for our electrical contracting business.

Key Responsibilities

• Take daily attendance of all staff (including site workers) via call/WhatsApp and maintain an accurate attendance register

• Collect and organise all operational data from sites and the office (attendance, work progress notes, expense slips, receipts, payment records)

• Prepare monthly salary calculations based on attendance, agreed wages, advances, and deductions

• Track income and expenses for every site separately and keep records up to date

• Prepare clear monthly reports (attendance summary, salary sheet, site-wise income & expense, outstanding amounts)

• Coordinate with the founder on all expenses before payment and maintain expense approvals

• Prepare invoice quotations and basic invoices when required (as per founder’s rates and site details)

• Maintain organised files (digital and/or physical) so any site or month can be reviewed quickly

• Follow up with site supervisors for missing data, bills, or attendance on time

Requirements

• Female candidate preferred

• Good Hindi and basic English (spoken and written)

• Comfortable with phone/WhatsApp coordination and follow-ups

• Basic Excel / Google Sheets (attendance sheets, salary sheets, expense tracking)

• Honest, organised, and careful with money-related records

• Able to handle multiple sites and meet monthly deadlines

• Prior experience in accounts, admin, or site office coordination is a plus (freshers with strong organisation skills may apply)

What Success Looks Like

• Attendance is complete and on time every day

• Salary sheet is ready by month-end without errors

• Every site’s income and expense is trackable

• Founder gets a clean monthly report without chasing data

• Quotations/invoices are prepared accurately when needed

To Apply

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