Travel Executive

Job Summary

The Travel Executive will be responsible for planning, coordinating, and managing travel arrangements for employees, drivers, management, and other company personnel. The role involves booking transportation, accommodation, managing travel schedules, coordinating with travel vendors, and ensuring smooth, cost-effective travel operations.

Key Responsibilities

1. Travel Arrangements

• Arrange flight, train, bus, and hotel bookings for employees and management.
• Coordinate local transportation, cabs, and vehicle arrangements.
• Manage employee travel schedules and itineraries.
• Ensure timely pick-up and drop-off arrangements.

2. Logistics Coordination

• Coordinate vehicle requirements for official travel and business operations.
• Liaise with transporters, travel agents, cab vendors, and hotels.
• Arrange travel for employees visiting warehouses, factories, branches, and client locations.
• Ensure smooth coordination between travel and logistics teams.

3. Documentation & Records

• Maintain employee travel records and booking details.
• Verify travel bills, hotel invoices, and transportation expenses.
• Maintain travel expense reports and supporting documents.
• Track advance payments and settlement of travel expenses.

4. Vendor Management

• Coordinate with travel agencies, hotels, and transportation vendors.
• Negotiate competitive rates and manage vendor relationships.
• Monitor vendor service quality and resolve travel-related issues.

5. Cost & Compliance Management

• Ensure travel arrangements are within approved budgets.
• Follow company travel policies and approval procedures.
• Prepare monthly travel expense reports.
• Identify opportunities to reduce travel and transportation costs.