Accounts and Admin Executive

Accountant-cum-Operations ExecutiveCompany Name: Keylink Technology India Pvt. Ltd.

Department: Accounts & Operations

Job Location: Hadapsar, Pune, Maharashtra

Employment Type: Full-Time

1. Job PurposeTo manage day-to-day accounting, financial documentation, billing, banking activities, and office operations while ensuring accurate financial records, timely payments, and smooth coordination between internal departments, customers, and suppliers.

2. Key ResponsibilitiesA. Accounting & Finance

• Maintain day-to-day accounting entries, ledgers, and financial records.
• Prepare sales invoices, purchase entries, debit notes, and credit notes.
• Handle GST-related documentation, e-invoicing, e-way bills, and coordination for GST returns.
• Perform bank reconciliation and maintain petty cash records.
• Track accounts receivable and payable, outstanding payments, and supplier dues.
• Follow up with customers for payment collection and coordinate supplier payments.
• Maintain expense records, vouchers, and supporting documents.
• Assist in preparing monthly reports, cash flow statements, and financial summaries.
• Coordinate with the company's CA and auditors for statutory compliance and audits.

B. Operations & Administration

• Coordinate sales orders, purchase orders, delivery schedules, and dispatch documentation.
• Maintain customer and vendor records, including KYC, GST, PAN, and bank details.
• Coordinate with the sales, purchase, service, stores, and logistics teams.
• Prepare quotations, proforma invoices, purchase orders, and other commercial documents as required.
• Monitor order status, pending deliveries, and customer requirements.
• Maintain documentation for material dispatch, transport, courier, and delivery tracking.
• Handle routine office administration, documentation, and record management.
• Support management in daily operational activities and prepare status reports.

C. MIS & Reporting

• Prepare daily, weekly, and monthly reports on sales, collections, expenses, and outstanding payments.
• Maintain Excel-based trackers for customer orders, vendor payments, and dispatches.
• Ensure accuracy and timely updating of accounting and operational data.
• Highlight pending payments, documentation gaps, and operational issues to management.
• 3. Educational QualificationBachelor's degree in Commerce (B.Com) or an equivalent qualification.
• Additional accounting or taxation certification will be an advantage.
• 4. Required SkillsPractical knowledge of accounting, GST, invoicing, and bank reconciliation.
• Proficiency in Tally Prime, MS Excel, and MS Office.
• Good coordination, communication, and follow-up skills.
• Strong attention to detail and numerical accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Good documentation, organisation, and problem-solving skills.
• 5. ExperiencePreferred: 2–5 years of relevant experience in accounting and office operations.
• Experience in a manufacturing, engineering, trading, or industrial equipment company will be an advantage.
• 6. Key Performance Indicators (KPIs)Accuracy and timely completion of accounting entries.
• Timely preparation of invoices and dispatch documents.
• Regular follow-up and reduction of overdue customer payments.
• Timely bank reconciliation and expense reporting.
• Proper maintenance of customer and vendor documentation.
• Timely submission of operational and MIS reports.

7. Reporting ToManagement / Operations Manager

8. Candidate ProfileWe are looking for a responsible, organised, and detail-oriented professional who can independently manage routine accounting activities along with day-to-day operational coordination. The candidate should demonstrate integrity, ownership, and a proactive approach to resolving issues.