HRA Trainee – Administration

Role Summary

The HRA Trainee – Administration will support daily HR and administrative operations within the factory/plant environment. The role includes HR documentation, attendance management, contract manpower coordination, housekeeping and security support, employee assistance, and visitor/customer arrangements while ensuring compliance with company policies and safety standards.

Key Responsibilities

HR & Administration

• Maintain employee records and HR documentation.
• Support onboarding and joining formalities for employees and contract manpower.
• Assist employees with attendance, documentation, and administrative queries.
• Maintain confidentiality of employee records and HR data.

Documentation

• Prepare and maintain HR and administrative documents.
• Update manpower reports, attendance records, and compliance data.
• Maintain vendor, contractor, housekeeping, and related documentation.

Contract Manpower Management

• Coordinate with contractors for manpower requirements.
• Maintain daily attendance and manpower data for contract workers.
• Verify contractor records and assist in billing coordination.
• Ensure contractor compliance with company policies and safety regulations.

Attendance Management

• Monitor daily attendance of employees and contract manpower.
• Maintain attendance records through ERP, biometric, or Excel systems.
• Coordinate with departments for attendance corrections and discrepancies.

Housekeeping & Security Coordination

• Monitor housekeeping activities to ensure workplace cleanliness.
• Coordinate with security personnel for gate management and visitor handling.
• Support implementation of factory security procedures.

Factory Safety Support

• Assist in maintaining factory safety practices and compliance standards.
• Coordinate with EHS/Safety teams during audits and inspections.
• Ensure adherence to safety guidelines by contract workers and visitors.

Guest & Customer Arrangements

• Arrange visitor passes, meeting rooms, refreshments, and customer coordination.
• Support hospitality and administrative arrangements during customer visits.

Required Skills

• Good communication and coordination skills.
• Basic understanding of HR and administrative processes.
• Knowledge of MS Excel, Word, and attendance management systems.
• Strong documentation and record-keeping abilities.
• Ability to manage multiple administrative tasks efficiently.

Qualification

• MBA -HR/Operation/ BBA
• HR specialization preferred.

Experience

• Fresher or 0–1 year of experience in HR/Admin.

Preferred Attributes

• Good organizational and multitasking skills.
• Attention to detail and accuracy.
• Comfortable working in a factory/plant environment.
• Team player with a professional attitude.