Operations Executive

We are a growing, dynamic business with a tight-knit team of 20 members (including office staff, sales, and field workers) operating across multiple business verticals including Chemizyme and Aaryavrat Papers. We are looking for a versatile, highly organized, and proactive Operations Executive to manage our daily office administration, handle basic bookkeeping, support our sales team, and coordinate employee workflows.

If you thrive in small-business environments, love multitasking, and want a role where your work directly impacts company growth, this is the perfect opportunity for you.

Job Profile Summary:

• Experience Required: 2 to 4 Years (Experience in an SME, trading firm, or manufacturing unit is highly preferred)
• Job Location: Pune (In-office)
• Job Type: Full-time
• Education: B.Com, BBA, MBA or Graduates with relevant experience in Admin/Accounts
• Language Proficiency: Fluent in English, Hindi, and Marathi (essential for coordinating with on-ground workers and vendors)

Key Responsibilities & Deliverables:

1. Core Accounting & Documentation (Direct Execution)

• Maintain daily bookkeeping by making accurate Tally entries for purchases, expenses, and payments.
• Prepare Sales Orders (SO) and Purchase Orders (PO) systematically.
• Perform regular bank statement reconciliations and manage Post-Dated Cheques (PDC).
• Verify incoming vendor bills and manage payee/vendor registrations.
• Review and compile weekly expense summaries submitted by the sales team.
• Follow up on outstanding statements and maintain up-to-date Customer/Supplier KYC records.
• Ensure meticulous physical and digital filing of all records, bills, papers, and acknowledgments.

2. Tax & Compliance Assistance (Data Compilation)

• Extract and compile necessary financial data from Tally for GST returns, ESIC, PF, and TDS filings.
• Keep record of monthly closing stocks.
• Pull draft monthly balance sheets/trial balances to hand over to the company's Chartered Accountant (CA).
• Actively coordinate with our external CA for regular accounting updates, government compliances, and MCA filings.

3. HR & Office Administration (Execution & Coordination)

• Manage daily office attendance and maintain pristine employee KYC records.
• Handle daily office administration, including utility bills, internet payments, and petty cash/small purchases.
• Prepare monthly salary sheets based on attendance logs for payroll processing.
• Coordinate the recruitment pipeline (posting jobs, screening resumes, scheduling initial interviews) and manage the onboarding process for new hires.
• Assist management in implementing and maintaining workplace HR policies.

4. Frontline Coordination & CRM Support

• Monitor incoming queries across corporate email accounts and route them immediately to the relevant sales or operations team members.
• Assist the sales team with CRM data entry and vendor registration processes.

Required Skills & Key Competencies:

• Software: Strong working knowledge of Tally Prime (or Zoho Books), MS Excel (VLOOKUP, Pivot Tables), and basic CRM systems.
• Multitasking: Ability to seamlessly switch between accounting data entry, administrative tasks, and team follow-ups.
• Communication: Confident communication skills to follow up with vendors for bills, sales staff for expenses, and field workers for attendance.
• Ownership: A self-starter mindset who doesn’t need constant supervision for routine daily activities.